Title/Name/Summary
Fire Hydrant Painting Program Contract Change Order #1 and Addendum B
History
The Village has over five thousand (5,000) fire hydrants in the water system. Public Works has a ten (10) year plan to paint all the hydrants in the system. Staff laid out the water system in specific zones throughout the Village to accomplish the completion on the program of the ten (10) year plan. Historically, Public Works part time and seasonal staff performed hydrant painting, but without proper preparation, the coatings have a much shorter lifespan. The method used in the past consisted of cleaning, wire brushing, priming, and finished paint coating.
On March 21, 2022, the Village Board authorized the approval and execution of a contract with Go Painters of Joliet, Illinois, for the Village’s fire hydrant painting program. The contract was for three (3) years with the option to extend an additional two (2) years. Public Works previously extended the contract for 2025 and 2026. The contractor is using a new process includes sandblasting, priming, and a final coat of paint, and will be repeated on each hydrant on a decennial basis. This process is very similar to how the Elevated Tanks were painted. Sandblasting down to bare metal and priming gives the new paint a much longer lifespan, requiring less maintenance for Public Works staff.
Maps provided to the contractor for the 2025 zone had an additional fifty (50) hydrants. Having these additional hydrants painted in 2025 will help keep us on track to complete the program in the ten (10) year rotation. These additional hydrants resulted in extra charges of $5,950.00. Staff is requesting to increase the contract from $59,500.00 for 2025 to $65,450.00, which is still below the budgeted amount of $66,000.00 for 2025.
Financial Impact
Funding is available in 5008150-442990 for this project.
Recommended Action/Motion
I move to approve and authorize the execution of Change Order #1 and Contract Addendum B to the original contract dated May 12, 2022, with Go Painters, Inc of Joliet, Illinois, for the Fire Hydrant Painting Program to increase the total not to exceed contract amount for 2025 by $5,950.00 to $65,450.00 as outlined in the invoice dated July 7, 2025;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.