Title
Aquatic Weed Control - Bid Award
History
There are a total of seventy-four (74) wet ponds totaling 128 acres of water that are the responsibility of the Village to maintain. Included in this maintenance is the management of aquatic weeds that naturally occur in the ponds.
A request for bids for Aquatic Weed Control services was advertised in the SouthtownStar Newspaper on Friday, February 11, 2011. Bids were requested to provide services for a three (3) year period - Calendar years 2011, 2012 and 2013.
The bid specification was separated into two categories. Fifteen (15) “Schedule A” ponds (31.03 acres) were proposed and quoted to receive regularly scheduled periodic treatments. Fifty-one (51) “Schedule B” ponds (97.11 acres) were cited in the bid specifications to receive treatments only upon request. The pricing for the “Schedule B” ponds are on a per acre basis for algae control and per acre basis for weed control. The treatment schedule for “B” ponds is strongly influenced by temperatures, rainfall and the effects of runoff from the surrounding landscape.
Seven (7) bid packages were received and opened by the Village Clerk’s Office on Monday, February 28, 2011, at 11:00 a.m. The bidders and their cost proposals were shown on Attachment A which was included with the May 2, 2011, Request for Committee Action.
Staff has reviewed the proposals and recommends that the bid provided by the low bidder, Clarke Aquatic Services, Inc. of Roselle, Illinois (Clarke), be accepted and Clarke be awarded a contract for the treatment of aquatic weeds for “Schedule A” and “Schedule B” services for a three-year period (2011, 2012, 2013).
On May 2, 2011, this item was reviewed and approved by the Public Works and Engineering Committee and referred to the Board for approval.
INFORMATION PREVIOUSLY PROVIDED AS PART OF THE MAY 2, 2011, PUBLIC WORKS AND ENGINEERING COMMITTEE PACKET.
Financial Impact
There is a Board approved Aquatic Weed Control line item for $25,000 in account 031-6007-433.43-54.
Recommended Action/Motion
I move to approve awarding the bid for a three year contract to Clarke Aquatic Services, Inc., of Roselle, Illinois, for Aquatic Weed Control for “Schedule A” and “Schedule B” services per costs cited in Attachment A in a total amount not to exceed the approved budgeted value of $25,000 for fiscal year 2011, with the services for 2012 and 2013 being subject and limited to an amount not to exceed the budgeted funding for fiscal years 2012 and 2013.