Title
Elevator Maintenance Service Agreement
History
TK Elevator has provided elevator maintenance services for the Village since 2019, and has demonstrated a consistent record of reliability, responsive service, and effective issue resolution.
On February 20, 2023, the Village Board authorized execution of a three-year (2023-2025) contract with TK Elevator for the provision of elevator maintenance services pursuant to Omnia Co-Op Contract #R200502. The current agreement, which expires on April 11, 2026, provides comprehensive elevator maintenance and repair services at six (6) Village facilities, including Village Hall, the Franklin Loebe Center (FLC), SportsPlex, Orland Park Health and Fitness Center (OPHFC), the 143rd Street Parking Garage, and the Cultural Arts Center (CAC).
Following the demolition of the CAC in 2024, and the identification of a small service elevator at the Police Department that had not been previously included in the service agreement, staff recommends updating the scope of services. The proposed agreement will therefore include elevator maintenance and repair services at six (6) Village facilities: Village Hall, FLC, SportsPlex, OPHFC, the 143rd Street Parking Garage, and the Police Department.
Public Works was informed by TK Elevator that the level of coverage would be reduced for all new contracts starting in 2026. As the current service agreement expires in April 2026, TK has agreed to provide the Village with a proposal that locks in the current level of service over the next five (5) years if the agreement is executed prior to December 19, 2025. If the new contract is not executed by December 19, a new service agreement with reduced coverage of parts, repairs, service and testing will be provided to the Village for consideration.
As such, Public Works is requesting to terminate the existing service agreement and replace it with a new service agreement as attached and summarized below.
Elevator Maintenance Service Agreement Proposal Summary
12/19/2025 - 12/19/2026: $18,840.00
12/19/2026 - 12/19/2027: $19,782.00
12/19/2027 - 12/19/2028: $20,771.10
12/19/2028 - 12/19/2029: $21,809.66
12/19/2029 - 12/19/2030: $22,900.14
Total Amount: $104,102.90
The new contract for Elevator Maintenance would be for a term of three (3) years with an option to extend the contract for an additional two (2) years for a total of $104,102.90, plus a $10,000.00 contingency for a total not to exceed of $114,102.90. Contingency is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time of Board approval.
Financial Impact
Funding in the amount of $35,000.00 was budgeted in FY2026 for elevator maintenance, repairs, safety inspections and QEI testing in accounts 1008010-442910, 2008010-442910, 3108000-442910, and 5208010-442910. Funds will be requested for subsequent years through the budgeting process according to the contracted amounts.
Recommended Action/Motion
I move to approve terminating contract 20230108 upon execution of a new service agreement with TK Elevator Corporation;
AND
Approve participation in joint purchasing cooperative Omnia Partners pursuant to Contract R250704 and authorize the approval and execution of a vendor contract with TK Elevator Corporation for an Elevator Maintenance Service Agreement based on TK Elevator Corporation’s proposal dated October 7, 2025, for cost of $18,840.00 for 2025-2026, a cost of $19,782.00 for 2026-2027, and a cost of $20,771.10 for 2027-2028, with the option to extend the contract for two (2) additional years (2028-2030) for a cost of $21,809.66 for 2028-2029 and a cost of $22,900.14 for 2029-2030, plus a $10,000.00 contingency, for a total not-to-exceed contract price of $114,102.90;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review;
AND
Allow the Village Manager to approve change orders related to the contract within the authorized amount.