Title/Name/Summary
2026 Park Pavilion Purchase
History
The FY2026 Public Works Department budget includes funding for the purchase and installation of park pavilions at Evergreen View, Eagle Ridge III, Doogan, and Schussler Parks. Pavilions provide a place in the shade for residents to congregate, watch their children play, or enjoy lunch. Park pavilions are typically located in close proximity to a playground. The Village currently maintains fifty-six (56) pavilions located throughout the Parks system.
Per the “2023 Parks Assessment”, the replacements of an existing 24’ x 48’ pavilion at Evergreen View Park and a 20’ x 20’ pavilion at Eagle Ridge III Parks are scheduled for installation in 2026. Public Works currently has one (1) 20’ x 20’ pavilion on hand from the rejection of a proposed pavilion by the Recreation Advisory Board at Crystal Creek Park. The purchase of the 20’ x 20’ Doogan Park pavilion was completed in 2025, but not installed due to a delay in the start of the Doogan Park redevelopment project, while the 24’ x 48’ Schussler Park pavilion is a new structure that will be installed as a part of the Schussler Park Inclusive Playground (RFP 25-085) project.
As such, Public Works is currently in possession of two (2) 20’ x 20’ pavilions but needs to purchase two (2) 24’ x 48’ pavilions for Schussler and Evergreen View Parks.
Over the past five (5) years, park pavilions have been purchased via the GoodBuy Purchasing Cooperative, which provides a 10% discount on material costs. To avoid potential increases in pavilion costs (which have increased 35% since 2021 due to rising steel prices) and to accommodate long lead times (currently 5-6 months), the Public Works Department is requesting approval to purchase the pavilions prior to final park location approval from the RAB. This same approach has been taken for all pavilions purchased since 2021.
Proposal
A co-op proposal for the pavilions described above was provided by Parkreation Inc, of Prospect Heights, IL, who is the local vendor for ICON Shelters. Pricing of the pavilions is based according to Good Buy 25-26 9B000. The proposal cost includes all materials and delivery costs. The total proposal cost is $114,310.00. Once delivered, staff from the Public Works’ Department Natural Resources and Facilities Division will complete all necessary site work and install the pavilions at Evergreen View, Eagle Ridge III, and Doogan Parks. The Schussler Park pavilion will be provided to the selected contractor for installation.
Staff recommends awarding the purchase and delivery of two (2) 24’ x 48’ park pavilions as described above to Parkreation Inc, of Prospect Heights, IL via the Good Buy 25-26 9B000 for a total cost not to exceed $114,310.00.
Financial Impact
Funding in the amount of $145,000.00 for park pavilions were budgeted for in FY2026 and are available in Public Works capital account 1008010-470250. Funds not used for the purchase of the pavilions will be used for concrete, rebar, forms and other construction materials necessary to complete the projects.
Recommended Action/Motion
I move to approve participation in a joint purchasing cooperative and authorizing the approval and execution of a vendor contract for the purchase and delivery of two (2) ICON park pavilions from Parkreation Inc, of Prospect Heights, IL via Good Buy 24-25 9B000 Addendum # 2 for a total not-to-exceed contract price of $114,310.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.