Title
88th Avenue Roadway Improvements - IDOT Contract 63488
History
At the June and August 2010 Committee and Board meetings, items were presented for consideration with subsequent approval involving funding for Local Share costs and an Intergovernmental Agreement with the Village of Orland Hills for the planned 88th Avenue improvements.
The 88th Avenue project was estimated at approximately $1.2 million and Awarded by IDOT following their September 2010 Letting. There is approximately $880,000 in ARRA Federal funding being used for this project. As this project was making way through the IDOT process, the Village received notice that the Village had received $300,000 in Emergency Repair Program (ERP) funds from an allocation by State Representative McCarthy. It was initially conveyed that the ERP funding would be able to be used to cover the full Local Share of project costs. However, as the project funding was finalized following the September 2010 Award, it was communicated that ERP Funds were able to cover all but 20% of the Local Share costs. The final funding formulae yields $180,000 ERP Funds applied and $91,200 in Local Share costs, 1/3 of which will be paid by Orland Hills upon the completion of the project.
We also just learned that the Construction Engineering costs that CBBEL submitted to and were approved August 2010 by IDOT (limited to an amount not to exceed 15% of the Federal share of construction costs) as associated with the project ($70,000), must be paid directly by the Village to CBBEL with approximately $49,000 (Federal share) being reimbursable to the Village upon presentation of a Payment Request by the Village to IDOT at the completion of the Project.
As this project was awarded late in 2010, the contractor and IDOT felt it best to wait until 2011 to undertake the work. The 2010 Budget included $430,000 for this improvement, of which $30,111 was allocated for costs associated with the PS&E developed for bidding by CBBEL, leaving $399,889 in unallocated Capital Funds in the 2010 Budget. These funds were not rolled into the 2011 Budget.
On September 19, 2011, this item was reviewed and approved by the Public Works and Engineering Committee and referred to the Board for approval.
INFORMATION PREVIOUSLY PROVIDED AS PART OF THE SEPTEMBER 19, 2011, PUBLIC WORKS AND ENGINEERING COMMITTEE PACKET.
Financial Impact
The Village obligations for the project are outlined on the attached IDOT Job Request Form. Local Share of construction costs and Construction Engineering are estimated at $91,200 with the requirement for front-funding the Federal share of the Construction Engineering ($49,000), yielding a total payable by the Village of $140,200. A Budget adjustment in the amount of $150,000 is requested to restore 2010 budgeted capital funding for 2011 work completed. This value includes a $9,800 contingency to cover any costs that may be passed to the Village by IDOT with the final pay request.
Recommended Action/Motion
I move to approve authorizing a budget adjustment in the amount of $150,000 to fund the Local Share costs related to the 88th Avenue construction project;
And
Approve authorizing payment to Christopher B. Burke Engineering (CBBEL) of Rosemont, Illinois, an amount not to exceed $49,000 as the reimbursable Federal share of Construction Engineering;
And
Approve authorizing payment to the State of Illinois an amount not to exceed $91,200 for the Local Share of construction and Construction Engineering costs related to the 88th Avenue construction project, with one-third of the Local Share costs reimbursable pursuant to an Intergovernmental Agreement with the Village of Orland Hills dated July 12, 2010.