Title
151st Resurfacing 94th Avenue to Harlem Avenue - Phase II Design Engineering
History
151st Street is classified as a Major Collector roadway by the Illinois Department of
Transportation (IDOT) and the Chicago Metropolitan Agency for Planning (CMAP). It is formally referred to as a Federal Aid Urban (FAU) route, and falls under the Village’s maintenance jurisdiction. 151st Street is eligible for federal funding through the CMAP Surface Transportation Program (STP), due to its functional classification.
In 2017, the Village requested Federal funding and was granted engineering approval to begin the design process. Both Phase I (Preliminary) and Phase II (Final) Engineering were completed, and the Final design was submitted to the Village in early 2021.
In June 2021, the Christopher B. Burke Engineering Ltd (CBBEL) team completed the detailed design requirements, and placed the project as a “Shelf Ready” project for the next call for funding from IDOT to move into Phase III Construction. However, the project was placed on hold due to STP funding complications. Since federal funding is anticipated to be used for construction, Phase II design work was performed in accordance with Federal Highway Administration (FHWA) and IDOT federal project development guidelines.
In mid-2024, the project was placed on the FY2025-29 Surface Transportation Program - Local (STP-L) contingency list by the Southwest Conference of Mayors. This presented an issue to the Village since the Phase II design is nearing four (4) years, and IDOT requires any change of conditions be noted in the design to avoid any potential construction change orders which have greater financial and schedule impacts to the project.
CBBEL, as the design engineer, has submitted a proposal to complete the necessary work ensuring the project remains in compliance and ready to move forward into next Phase III construction, at a cost of $29,720. The scope of work includes updated field reconnaissance, CCDOTH coordination, breaking the project into two separate contracts for bidding and construction, preparation of pre-final and final bid plans, specifications, and Engineer’s Opinion of Probable Cost, and bidding assistance. Staff recommends utilizing CBBEL for the continuation of the project.
Financial Impact
Funds for this work are budgeted in the FY2025 Capital Improvement account 3008020-432500.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in lieu of approving the execution of a sole source vendor contract with Christopher B. Burke Engineering Ltd. for additional engineering design services for the STP Project 151st Resurfacing - 94th Avenue to Harlem Avenue in an amount not to exceed $29,720.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.