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File #: 2025-0262    Version: 0 Name: RFP #25-019 Centennial Park Infield Renovations
Type: MOTION Status: PASSED
File created: 3/27/2025 In control: Board of Trustees
On agenda: 4/7/2025 Final action: 4/7/2025
Title: RFP #25-019 Centennial Park Infield Renovations
Attachments: 1. Midwest Field Solutions, 2. RFP 25-019 - Centennial Park Infield Renovation, 3. RFP 25-019 - Scope of Work, 4. VICI

Title

RFP #25-019 Centennial Park Infield Renovations

 

History

In 2024, Centennial Park Ballfields hosted in excess of 2,000 baseball/softball games and practices, in addition to 32 scheduled tournaments, hosting thousands of athletes, coaches and families. In an effort to better serve resident organizations, staff issued RFP #25-019 Centennial Park Infield Renovation (attached with scope of work) on February 26th, 2025. The RFP solicited proposals to assess current conditions, laser leveling grading, lip repair, removal of old material, resetting base anchors, rolling and dragging of Centennial baseball/softball fields 1 - 9. 

 

Proposals (see attached Proposer Summary Sheets) were received from Midwest Field Solutions and Vici Commercial Services, LLC as shown below.

 

Vici Commercial Services: $203,000.00

 

Midwest Field Solutions: $81,000.00

 

Midwest Field Solutions has successfully completed similar projects at Providence Catholic High School, Butler Lake Park in Libertyville and Impact Field in Rosemont in addition to numerous others.

 

Each of Midwest's references provided positive support noting that Midwest's performance, service and results are excellent.

 

Staff recommend awarding RFP 25-019 Centennial Park Infield Renovations to MIdwest Field Solutions of Elk Grove Village, IL, at a cost of $81,000 plus a contingency of $20,000, for additional infield clay as necessary to ensure proper grading for a total not to exceed cost of $101,000.00.

 

Work is expected to occur throughout the spring, working around the busy spring baseball/softball schedule.

 

Financial Impact

Funds for this project are budgeted in 2009100 443250 for this expense.

 

Recommended Action/Motion

I move to approve and authorize the execution of a contractor agreement between the Village of Orland Park and Midwest Field Solutions of Elk Grove, IL as the lowest cost qualified responsive proposal for RFP #25-019 for a cost of $81,000 plus a $20,000 contingency for a total not to exceed amount of $101,000;

 

AND

 

Authorize the Village Manager to execute all related contract, subject to Village Attorney review;

 

AND

 

Authorize the Village Manager to approve change orders not to exceed the contingency amount.