Title
Storm Water Basin Management RFP Award
History
We received seven (7) RFP’s for the Storm Water Basin Management on March 28, 2014. Parks and Public Works Departments are working together to bring this item putting these pond improvements in a priority which is best for the Village.
The ponds that are being addressed through the Basin Best Practices program include a plan for on-going maintenance and stewardship where needed. Both Parks and Public Works have looked at all companies that submitted and two have either done work or are still doing work for the Village. Pizzo & Associates and V3 are the two companies with significant relevant experience.
Of the two lower priced companies, Homer Environmental did not respond in keeping with the specifications, and JF New provided services to the village previously and left without completing the contracted jobs due to inability to secure adequate insurance. Neither possesses the expertise the Village requires for this type of work.
V3 also provided a quote to continue the stewardship on the Village Hall South and North Ponds and Imperial Pond. This company installed the vegetation several years ago.
After review of the funds available, the ponds in the attached spreadsheet are those that were prioritized by both departments to be addressed in 2014.
On June 16, 2014 this item was reviewed by the Parks & Recreation committee, recommended for approval, and referred to the Village Board of Trustees for consideration.
Financial Impact
The funds are available within the Stormwater budget in the Water & Sewer fund.
Recommended Action/Motion
I move to approve accepting the qualified quote from Pizzo & Associates for a cost not to exceed $197,765.79 for specified work;
And
To approve accepting the qualified quote from V3 for a cost not to exceed $77,031 for specified work;
And
To approve accepting the proposal from V3 Companies in the amount not to exceed $10,100 for on-going stewardship for Village Center and North basins.