Title
Street Light Repairs - Proposal
History
There are approximately 3,800 street lights located within the Village of Orland Park. These street lights require repairs at different times for various reasons. Public Works has established an online and call-in process to report and document street light outages. Once notified, a work order is then created for Village staff to evaluate and repair the outage. However, in some cases, repairing a street light may take longer than anticipated, specifically those outages that are identified to be caused by underground line faults, vehicle knock-downs (accidents) and street lights near electric lines. In those types of situations, an outside contractor is required. This allows outages to be addressed as soon as possible.
The Village currently has a Master’s Services Agreement for Electrical Repair with Edward Electric of Hillside, IL. In the event that Edward Electric is unable to quickly respond to repair a street light issue and to ensure there are no unnecessary delays, staff is requesting authorization to enter into an additional Master’s Services Agreement with Rag’s Electric of Darien, IL. Utilization of two contractors will provide an alternative source.
The Village currently has five (5) street light repair items that require contractor assistance. Staff received three (3) proposals to complete the repair work. Proposals were submitted by Edward Electric Co. of Hillside, IL for $14,810; Rag’s Electric of Darien, IL for $11,660; and Tri Tech Electric, Inc. of Romeoville, IL for $26,925. Staff recommends utilizing Rag’s Electric to complete the work. Rag’s Electric has performed quality street light work for the Village in the past.
On August 15, 2016, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
Funding is available in the insurance fund account for incidents involving reimbursable accidents account 092-0000-452210 and in the FY16 Budget account 010-5002-443700.
Recommended Action/Motion
I move to approve accepting the proposal from Rag’s Electric of Darien, IL for Street Light Repairs for an amount not to exceed $11,660.00;
And
Approve authorizing the Village to enter into a Master’s Services Agreement for Electrical Repair with Rag’s Electric for -as needed- street light repairs.