Title
2025 Fall Tree Planting Project
History
RFQ 21-007 “Tree Services 2021-2023” was issued by the Public Works Department on January 25, 2021, to establish a list of qualified contractors from which to solicit proposals for various Village tree-related projects, including tree installation, removal, trimming, stump removal, and emergency storm services. On March 1, 2021, six (6) tree contractors were approved by the Village Board, and master agreements were established with each company. New MSAs have been recently established with each company which are valid until 2028.
On September 24, 2025, contractors received a "2025 Fall Tree Planting List" detailing specifications, quantities, species, and locations for 163 trees to be planted throughout the Village-predominantly in parkways. The Village Forester compiled the planting list using data from the Village's 2024 Tree Assessment and Inventory. The packet included an alternative option for the selected contractor to perform three (3) initial waterings of all planted trees, ensuring proper establishment while minimizing the demand on Public Works staff time.
By the close of the proposal period on October 9, 2025, two (2) contractors had submitted proposals. A summary of the proposal prices is provided below:
Mid-America Tree and Landscape, Inc.
Fall Tree Plantings: $73,350.00
Tree Waterings: $9,780.00
Total: $83,130.00
The Davey Tree Expert Company:
Fall Tree Plantings: $99,430.00
Tree Waterings: $27,750.00
Total: $127,180.00
Homer Tree Care: Opted to Not Submit a Proposal
Smitty’s Tree Service: Opted to Not Submit a Proposal
Winker Tree and Lawn Care: Opted to Not Submit a Proposal
V3 Companies: Opted to Not Submit a Proposal
Christy Webber Landscapes: Opted to Not Submit a Proposal
Based on proposal pricing, staff recommends accepting the proposal from Mid-America Tree and Landscape, Inc. for the base bid plus tree watering for $83,130.00 plus a $3,000.00 contingency for a total project cost of $86,130.00. Contingency is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time of Board approval.
Financial Impact
Funding for tree plantings is available in Public Works account 1008010-443500.
Recommended Action/Motion
I move to approve and authorize the execution of a Contractor Agreement between the Village of Orland Park and Mid-America Tree and Landscape, Inc. as the lowest cost qualified responsive proposal for the 2025 Fall Tree Planting Project for a cost of $83,130.00 plus a $3,000.00 contingency for a total not-to-exceed cost of $86,130.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders related to the contract within the authorized amount.