Title
Contract Snow Removal Services - Payment
History
To help facilitate snow removal efforts and provide a high level of service to residents, Public Works utilizes the services of independent contractors. The contractors are typically utilized when two inches or more of snow is expected, though many variables including temperature, previous events, quantity expected, etc. are used to make the callout decision. The contractors, utilizing smaller equipment, work in tandem with Public Works staff to assist snow cleanup of 502 roadway elbows, eyebrows, dead ends and courts.
Six contractors currently provide fourteen to sixteen trucks with drivers when called upon by Public Works. It must be noted that on the eve of the first event, one contractor reneged, leaving Public Works three trucks short. Public Works staff has filled in, along with additional trucks from contractors, when available. Due to the variability of winter snow events and the unknown number of times snow will occur through the winter season, it is impossible to determine the exact number of times contractors will be used. The six currently used contractors are listed below:
Autumn Blaze of Oak Forest, IL (1 truck)
Bar2Z Landscaping of Manhattan, IL (1 truck)
Catawba Snow of Tinley Park, IL (4 trucks)
MBS Water Features, Inc. of Frankfort, IL (3 trucks)
McGill Construction of Frankfort, IL (4 - 6 trucks)
Outside View of Homer Glen, IL (1 truck)
The 2017/2018 winter season has generated six contractor callouts to date. Because some of the contractors provide more than one truck and driver, their compensation will likely exceed $20,000. Based on the number of events to date, remaining funds from the FY 2017 budget ($68,747) will be rolled to augment the 2018 budget ($85,230).
On February 19, 2018, this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funding for Contract Snow Removal is available in account 010-5002-442200 including the remaining funds rolled from FY 2017.
Recommended Action/Motion
I move to approve authorizing payment for Contract Snow Removal Services for the 2017/18 snow season to various snow contractors in an amount not to exceed the FY 2017 rollover and FY 2018 budgeted amounts.