Title
Tree Trimming, Removal, Stumping and Restoration Services (EAB) - Contract Amendment/Scope Amendment
History
Last year, November 27, 2012, GroundsKeeper Landscape Care, LLC of Orland Park, Illinois, received a notice to proceed to begin a three (3) year contract for ash tree removal, stumping and restoration services for the Village of Orland Park. The contract includes the option to renew for two (2) additional one-year terms. The contract ends on December 31, 2016. Like most tree removal companies, GroundsKeeper’s price is based on a unit price that increases as the tree diameter-at-base-height (DBH) increases. GroundsKeeper’s average price for tree removal, replacement and restoration is $230 per tree. This cost equates to $13 per inch. Based upon a detailed review of costs that neighboring communities are paying for this service, Orland Park has captured a very low cost for tree removal, stumping and restoration services.
The scope of services for the contract stipulates that GroundsKeeper will remove anywhere from 600 to 1,000 trees per year. This number of trees was based upon the original seven (7) year program (2013 to 2019). Further revisions have condensed it to a three year program (2013 to 2015) that will add approximately 2,000 trees for removal above GroundsKeeper’s 1,000 tree limit.
From a review of recent bids involving tree removal, it is evident that the demand for tree removal services (as a result of EAB infestation) is causing costs to increase. The Village should anticipate an increase in bid results for these additional 2,000 trees based upon a review of recent 2013 bid returns for similar work in the region. As an additional Board option and as a cost control measure, staff discussed with GroundsKeeper and they have agreed to continue their 2012 prices to cover the additional 2,000 trees to be removed as a result of the condensed three year (2013 to 2015) schedule.
On November 18, 2013, this item was reviewed by the Public Works and Engineering Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds are budgeted annually within the Capital Improvement Program (054-0000-470700) to complete this work.
Recommended Action/Motion
I move to approve waiving the bid process;
And
Approve amending both the scope of services and the contract for GroundsKeeper Landscape Care, LLC of Orland Park, Illinois, for increased tree removal and restoration services for an amount not to exceed the Board approved budgeted amount.