Title
Police Department Generator Project
History
The Police Department's existing 500kW diesel-powered backup generator was installed in 2006, and is capable of supplying the facility with sufficient energy to maintain normal operations during a power outage, including all critical hardwired systems such as HVAC, computers, and security systems. Although the generator has been maintained annually through a preventative maintenance program, it has reached the end of its twenty (20) year service life, and is scheduled for replacement in 2026.
The proposed 500kW, 3-Phase, 1,800-gallon diesel generator includes a five (5) year standard warranty and digital remote control panel. The generator will be located in the same position as the existing unit, and will be screened from view by the existing fence and housed within a sound-attenuating weatherproof enclosure. As a result, the new generator is expected to produce similar noise levels to the current unit during operation.
Additionally, the existing 1600A Automatic Transfer Switch (ATS) associated with the backup generator has also exceeded its service life. The ATS has caused several maintenance issues over the past several years, including a temporary shutdown of the Police Department in August 2025. An ATS is an electrical switch that automatically transfers power from the primary source (utility power) to a secondary source (backup generator) when a power outage or interruption is detected. The new 7000 series transfer switch will be located inside the building's electrical room, adjacent to the uninterruptible power supply (UPS) that was installed in 2021.
These improvements will result in a more reliable, efficient, and safer backup electrical power system at the Police Department. The existing generator and transfer switch will be relocated to Public Works for auction once removed.
Cooperative Purchasing / Contracting Programs
The Village utilizes a variety of cooperative programs (e.g. Omnia, Sourcewell, HGACBuy, State of Illinois Joint Purchase Program) to obtain proposals for goods and services. While not always the chosen approach, cooperative purchasing simplifies the procurement and service process for public agencies by allowing them to purchase through existing contracts negotiated by other public agencies. In other words, cooperative purchasing contracts have already gone through a competitive solicitation, evaluation process and been awarded to a supplier. The benefits of cooperative purchasing for public agencies include reduced procurement costs, greater time efficiency and the ability to obtain value-add and higher-quality products and services at industry-leading pricing.
Dav-Com Electric, Inc. (“Dav-Com”), who also is familiar with the Police Department from previous projects and who participates in joint purchasing cooperative Omnia Partners Contract #02-139, submitted a proposal for the Police Department Generator Project in the amount of $498,700.00. Due to the long lead time for the procurement of this equipment, approval for this request is being made as early as possible.
The proposal price provided by Dav-Com Electric, Inc. was reviewed by Omina Affiliated Compliance Management against industry standard pricing of RS Means. This quality assurance ensures that pricing is fair and reasonable to other competitors’ pricing.
As such, based on proposal pricing and company qualifications, staff recommends approving the proposal from Dav-Com Electric, Inc., for $498,700.00. A contingency is not requested for this project.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funding in the amount of $600,000.00 was budgeted in FY2026 for Police Department Generator Project in 3008010-570100.
Recommended Action/Motion
I move to approve participation in joint purchasing cooperative Omnia pursuant to Contract #02-139 and authorize the approval and execution of a vendor contract with Dav-Com Electric, Inc. for the Police Department Generator Project, based on Dav-Com Electric, Inc.’s proposal #26-167-02 dated November 6, 2025 for a total not-to-exceed contract -price of $498,700.00;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.