Title
ITB #21-040 Parks Court Repairs 2021
History
An Invitation to Bid (ITB) (attached) was issued on July 7, 2021, for the repair of athletic courts at Dogwood Park, Doogan Park, Fountain Hills Park, Grasslands Park, Laurel Hills Park, Mission Hills Park and Wedgewood Park.
Repairs vary in each park and are detailed in the attached Exhibit B.
The ITB was posted on bid Net and was matched to 136 vendors. Information was partially downloaded by twelve (12) vendors and completed by two (2) vendors.
Only one (1) bid was received with that bid being from U.S. Tennis Court Construction Company (attached).
Repairs and cost per court were propsed as follows:
Dogwood Park: $7,800
-Includes: crack filling, repair and color coating of the half basketball court; and
-Installation of new post, rim, backboard and net
Doogan Park: $41,800
-Includes: Repair and color coating of two (2) tennis courts; one (1) pickleball court and one (1) basketball court;
-Installation of new net posts and striping on tennis and pickleball courts;
-Repair of fence;
-Adding a fence dividing pickleball and basketball courts with gate; and
-Installing a perimeter fence gate to access the basketball court.
Fountain Hills Park: $14,600
-Includes: crack filling, ponding repair and color coating of the half basketball court; and
-Installation of new basketball post, rim, backboard and net.
Grasslands Park: $15,120
-Includes: crack filling, ponding repair and color coating of the half basketball court;
-Installation of new basketball post, rim, backboard and net; and
-Adding 4 square court.
Laurel Hills Park: $116,700
-Includes: Repair and color coating of one (1) tennis court and two (2) basketball courts
-Adding pickleball striping to tennis courts;
-Replace tennis court fencing;
-Installation of new basketball post, rim, backboard and net;
-Installation of new tennis posts and nets; and
-Removal of concrete hitting wall.
Mission Hills Park: $14,600
-Includes: crack filling, repair and color coating of the basketball court;
-Installation of new post, rim, backboard and net; and
-Potential asphalt repairs.
Wedgewood Estates Park: $28,800
-Includes: Repair and color coating of two (2) tennis courts.
-Installation of new net posts for tennis;
-Repair of fence and court cracks; and
-Striping of pickleball court.
Prior to the commencement of any of the repairs, information will be provided to adjoining residents.
U.S. Tennis Court Construction Company has performed numerous repairs and installations for the Village. In doing so, U.S. Tennis has exhibited professional workmanship, delivering superior results, while utilizing durable, high quality products.
Similar ITB's were issued in 2017, 2018, 2019 and 2020.
-Only one proposal was received in 2017 and 2018.
-In 2019, three proposals were received. One was not considered due to a lack of signature and insurance in the proposal. The other was considered non-responsive as the proposal did not include installation.
-In 2020, two proposals were received. U.S. Tennis Court Construction received the award based on being the lower quote and the good quality of work.
-In 2021, staff reached out to Ten-S Court Solutions to inquire about submitting a proposal. At this time, Ten-S staff shared that due to labor shortages, they are unable to accommodate additional work, and therefore did not submit a proposal. Evans and Sons Blacktop submitted proposals in 2019 and 2020, but did not submit a bid in 2021.
To ensure work is completed in 2021 staff recommends awarding the court Repairs to U.S. Tennis Court Construction.
The total athletic court repairs are projected to be $239,420. A 10% contingency, totaling $23,942, is recommended for potential unforeseen circumstances.
This agenda item is being considered by the Committee of the Whole and Board of Trustees on the same night.
Financial Impact
Funds are budgeted for athletic court repairs in account 283-4003-443250.
Recommended Action/Motion
I move to approve awarding athletic court repairs to U.S. Tennis Court Construction in an amount of $239,420, plus a 10% contingency of $23,942 for a total not to exceed amount of $239,362 for specified court repair work for bid #21-040 for the repair of athletic courts at Dogwood Park, Doogan Park, Fountain HIlls Park, Grasslands Park and Laurel Hills Park, Mission Hills Park and Wedgewood Estates Park;
And
To authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
And
To authorize the Village Manager to approve change orders not to exceed the contingency amount.