Title
A/E Services - Police Department Firing Range/EOC Commissioning Agent
History
In 2022, the Public Works Department established Master Service Agreements (MSAs) for Professional MEP and Architectural Services with seven (7) firms based on RFQ 22-004. The MSAs allow the Village to request proposals from these pre-qualified A/E firms for facility improvement projects from 2022-2024, with the option to extend any or all of those contracts for an additional two (2) years. The Board approved selected firms were Cordogan Clark Associates, Farnsworth Group Inc., Kluber Architects Engineers, Valdes Engineering Company, Tria Architecture, Williams Architects, and Robert Juris Associates Architects.
On November 8, 2024, Public Works staff sent proposal information to the pre-qualified A/E firms to discuss the Police Department Firing Range/EOC Commissioning Agent Project. Firms were asked to create a Commissioning Plan and Report and verify installation and performance of the new HVAC systems at Police Department Firing Range/EOC. By the due date on December 5, 2024, proposals had been submitted by two (2) firms. The full project scope of work and proposals are attached for reference. A summary of proposals is provided below.
Proposal Summary
Farnsworth Group Inc. - $29,535.00
Tria Architecture - $36,910.00
Valdes Engineering Company - Opted to Not Submit a Proposal
Williams Architects - Opted to Not Submit a Proposal
Kluber Architects Engineers - Opted to Not Submit a Proposal
Cordogan Clark Associates - Opted to Not Submit a Proposal
Robert Juris Associates Architects - Opted to Not Submit a Proposal
Based on proposal pricing, staff recommends approving the proposal from Farnsworth Group Inc. for $29,535.00. A 10% ($2,953.50) contingency is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposal was signed for a total A/E cost not to exceed $32,488.50.
Financial Impact
Funding for this service is available in GL account 1008010-432500.
Recommended Action/Motion
I move to approve and authorize the execution of a Service Agreement between the Village of Orland Park and Farnsworth Group Inc. as the lowest cost qualified responsive proposal for A/E Services - Police Department Firing Range/EOC Commissioning Agent for a cost of $29,535.00 plus 10% contingency of $2,953.50 for a total not-to-exceed cost of amount not to exceed $32,488.50;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Allow the Village Manager to approve change orders not to exceed the contingency amount.