Title
RFP # 24-056 Centennial Park Backstops Fields 6 -9
History
In 2024, the Village hosted more than 2,000 baseball/softball practices on the Centennial Park ballfields. Additionally, the Village played host to 32 tournaments with thousands of athletes, coaches and families. To better serve resident organizations, attract tournaments and update outdated backstops at Centennial Park, staff issued RFP 24-056 (attached with scope of work). The RFP solicited proposals for the removal and replacement of the dome backstops on Centennial ballfields six through nine. Replacement backstops would include vertical fencing and netting identical to those utilized at the John Humphrey Complex and Centennial Park fields one through five.
Proposals (attached with tabulation) were received from National Sports Nets, LLC, Proline Fence and Midwest Netting Solutions as detailed below.
Proline Fence: $270,000 ($67,500 per field)
National Sports Nets, LLC: $258,370 ($64,592.50 per field)
Midwest Netting Solution: $242,406 ($60,601.50 per field)
Midwest Netting Solutions was the netting and fencing contractor that performed the installation of fencing and netting around the Michael Schofield lll Sports Complex at Schussler Park. Midwest completed similar installations at Niles North High School, Seneca High School and Iowa Fall High School.
Each reference provided positive feedback noting the quality of Midwest's products and excellent service similar to the Village's experience at the Schofield Complex.
As such, staff recommends awarding RFP 24-056 to Midwest Netting Solutions of Glenview, IL, at a cost not to exceed $242,406 plus a 5% contingency of $12,120.30 for a total not to exceed cost of $254,526.30.
Work is expected to occur in November after the baseball/softball season concludes for the year.
Financial Impact
Funds are budgeted in account 2009100-443250 for this expense.
Recommended Action/Motion
I move to approve awarding RFP #24-056 to Midwest Netting Solutions for the removal and replacement of the existing backstops on Centennial Park fields 6 - 9 for an amount not to exceed $242,406 plus a contingency of $12,120.30 for a total not to exceed $254,526.30
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.