Title/Name/Summary
Public Works and Bulk Material Storage Facility Fence Installations
History
The installation of privacy fencing at two (2) Public Works properties was budgeted in FY2020. Details regarding each fencing project are provided below. Due to the lack of responses from RFP 20-017 - Fencing Installation Services and ITB 20-029 - Fence Installations, it was decided to request pricing directly from contractors for these projects. In total, four (4) contractors submitted proposals for both Public Works fence projects.
Public Works Fence
In 2016, as a part of the LFI commercial development of the property formerly associated with the US Army’s Area Maintenance and Support Facility (15610 LaGrange Road), two (2) lots were dedicated to the Village of Orland Park for expansion of the Public Works Department service yards (see 2016-0865). The approval associated with the land transfers included a requirement for the installation of a privacy fence between the east Public Works property line and the west property line of the LFI development. To date, the privacy fence has not been installed. A map showing the location of the proposed fence is provided as an attachment.
Four (4) proposals for the installation of approximately 800 linear feet of an 8 (eight) foot tall, white vinyl privacy fence, matching the existing Public Works site fencing, were received from local fence contractors. The quality of the materials proposed by each contractor was comparable and all included a comprehensive warranty. A summary of the proposal costs, which were all based on prevailing wage, is provided below:
America’s Backyard Fencing and Decking
Total Proposal Price = $40,924.00
K Brother Fence, Inc.
Total Proposal Price = $63,750.00
Marchio Fence Co., Inc.
Total Proposal Price = $84,424.00
Action Fence Contractors, Inc.
Total Proposal Price = $103,640.00
By comparison, the bid price submitted by Action Fence Contractors, Inc. via ITB 20-029 was $103,640.00, while RFP 20-017 did not include the type of fencing proposed for the Public Works sites. As such, staff recommends approving the proposal from America’s Backyard Fencing and Decking for the installation of privacy fencing at the Public Works facility for an amount not to exceed $40,924.00.
108th Avenue Bulk Material Transfer Storage Facility Fence
The subject property, located at 16401 108th Avenue, is a 5-acre sliver of land between the Beemsterboer and Glen Oak Industrial Parks. This land was purchased by the Village in 2013 with the intent of moving the bulk storage facility out of Centennial Park to a more centrally located and accessible location (see 2015-0074).
As a part of the special use permit approval for the development of this land as a bulk storage site, a privacy fence was required to be installed around the property to limit visibility into the site from adjoining properties (see 2014-0244). To date, the privacy fence has not been installed. The original plan showed the privacy fence being eight (8) feet tall, however as the grading along the south side of the facility is substantially higher than originally planned, a six (6) foot tall fence was deemed sufficient to provide the required screening of the facility. A map showing the location of the proposed fence is provided as an attachment.
Four (4) proposals for the installation of approximately 1,350 linear feet of a 6 (six) foot tall, white vinyl privacy fence plus a 32’ wide double swing gate were received from local fence contractors. The quality of the materials proposed by each contractor was comparable and all included a comprehensive warranty. A summary of the proposal costs, which were all based on prevailing wage, is provided below:
America’s Backyard Fencing and Decking
Total Proposal Price = $49,880.00
K Brother Fence, Inc.
Total Proposal Price = $56,396.00
Marchio Fence Co., Inc.
Total Proposal Price = $92,607.50
Action Fence Contractors, Inc.
Total Proposal Price = $173,820.00
By comparison, the bid price submitted by Action Fence Contractors, Inc. via ITB 20-029 was $173,820, while RFP 20-017 did not include the type of fencing proposed for the Public Works sites. As such, staff recommends approving the proposal from America’s Backyard Fencing and Decking for the installation of privacy fencing at the 108th Avenue Bulk Material Transfer Storage Facility for an amount not to exceed $49,880.00.
The approval of these two (2) proposals is now before the Village Board of Trustees for final consideration.
Financial Impact
Funds for these projects are available in the following accounts:
- Public Works Fence: 054-0000-470100 (CP-1143)
- 108th Avenue Bulk Material Transfer Storage Facility Fence: 054-0000-443500
Recommended Action/Motion
I move to approve waiving the bid process;
And,
I move to approve the proposal submitted by America’s Backyard Fencing and Decking of Joliet, IL for the installation of fencing at the Public Works Facility for an amount not to exceed $40,924.00;
And,
I move to approve the proposal submitted by America’s Backyard Fencing and Decking of Joliet, IL for the installation of fencing and gates at the 108th Avenue Bulk Material Transfer Storage Facility for an amount not to exceed $49,880.00.