Title
Consulting Engineering Services for Roadway Maintenance and Pavement Reconstruction Projects - Additional Funding
History
On March 21, 2016, the Village Board approved the bid for D Construction to perform work for the 2016 Road Improvement Program. Subsequent to the approval, the Board also approved several additions to the original scope of the project, including the Ishnala Woods neighborhood, Kristo Lane/Dorstep Court, sidewalk extensions and parking lot and bike path patching for the Parks Department. The road program is currently being finalized. In addition to the areas listed above, substantial work has been completed on the roadways in the following neighborhoods: Maycliff Subdivision, Doyle Court/108th Avenue, Orland on the Green Subdivision (north and south) and Centennial Village.
To ensure thorough oversight of the Road Program, the Board approved consulting engineering services to augment Public Work’s staff efforts to oversee the project. Funds in the amount of $120,000 from the Road Improvement Program Capital Budget were approved to be allocated towards these services. The estimated cost (with contingency) was based on the original 2016 Road Program approval, prior to any additional work. Baxter and Woodman Consulting Engineers of Mokena, IL has provided critical and professional construction services throughout this program. Additionally, Baxter and Woodman has provided professional services supporting the new asphalt path in Schussler Park, traffic calming measures in the Silo Ridge neighborhood, and the plans and documentation required for the County permit to improve the crosswalks at 135th Street and 88th Avenue. The additional work added to the Road Program, including construction services and the associated schedule being extended beyond the original scope, will cause the cost of these extra services to exceed the previously approved amount ($120,000) by approximately $36,820 for a new total not to exceed $156,820. The Baxter & Woodman proposed amendment is attached for reference.
It is staff's recommendation that the contract for Consulting Engineering Services for Roadway Maintenance and Pavement Reconstruction Projects with Baxter and Woodman of Mokena, Illinois, be increased in the amount of $36,820.00 to include and complete additional services and project areas.
On September 6, 2016, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
Funds to cover these additional items are available in the Road Improvement Program account 054-0000-471250.
Recommended Action/Motion
I move to approve amending the contract for Consulting Engineering Services for Roadway Maintenance and Pavement Reconstruction Projects with Baxter & Woodman, Inc. of Mokena, Illinois in the amount of $36,820 for an amended not to exceed $156,820.