Title/Name/Summary
Professional Engineering Services to Review and Update the Subdivision Section of the Land Development Code and Standard Details
History
The Department of Development Services regularly updates sections of the Village’s Land Development Code. The majority of these revisions have or are currently being done in-house, with current staffing. However, given the limited staff resources and the magnitude of review and updates required for the Subdivision portion of the Land Development Code, the use of a consultant is recommended.
In December 2013 the Village solicited five (5) requests for proposals for professional engineering services to review and update the land development code and standard details; Christopher B. Burke Engineering, Ltd. (CBBEL), Strand Associates, HR Green, V3 Companies, and Knight Engineering. Two firms submitted proposals; CBBEL and V3 Companies. After reviewing the qualifications, evaluating each firms experience with these types of projects and comparing costs, CBBEL scored the highest and provided the best value - $63,900 compared to V3 at $85,705.55. CBBEL currently serves as the Village’s development review engineer. CBBEL has a very good understanding of the Village codes, recent updates regarding storm water management, erosion control as well as outside agency requirements such as IDOT, MWRD and Cook County. Over the past few years CBBEL has met with the various Village departments and has compiled information that will be incorporated into the Code update. This information includes but is not limited to water and sewer pipe types, asphalt material type, backfill material and lighting specifications.
The proposed scope of services includes a complete evaluation and rewrite of the Subdivision standards, related engineering codes and standard details. The new code will include, but not be limited to, best management practices, new methods and standards appropriate for development, examples and exhibits to clarify code items, elimination of out-of-date requirements, and a more concise format that will be easier for residents and developers to use and understand. CBBEL’s proposal is included in the Committee Packet.
A comprehensive update of these codes has not been undertaken thus far by the Village. The ultimate goal is the creation of a code that protects the residents, balances the needs of the development community, and encourages positive investment in the Village.
The project will be invoiced monthly for the hours worked.
On January 20, 2014, this item was reviewed by the Development Services & Planning Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds for this contract are in the Development Services Department FY 2014 operating budget in the amount of $65,000.00 in line item 010-2004-432500.
Recommended Action/Motion
I move to approve to enter into a contract with Christopher B. Burke Engineering, Ltd. of Rosemont, Illinois in the amount not to exceed $65,000.00 ($63,900.00 plus $1,100.00 contingency) for the review and update of the Land Development Code and Standard Details.