Title
143rd Street Watermain Abandonment Project - RFP-25-056
History
The watermain on 143rd Street from West Avenue to Woodland Avenue is part of a section of the oldest watermain left in the Village of Orland Park. Over the last four (4) years, the Utilities Department has responded to numerous watermain breaks on that particular line. Due to the watermain being located under a lane of traffic, each emergency repair uses a lot of resources and personnel from Public Works to safely repair and restore the area of the watermain break. These breaks affect traffic due to Public Works having to reduce 143rd Street to one lane and provide flagger assistance. The eye doctor and a handful of residents that are affected with the watermain shutdown have had to reschedule patients at the last minute and deal with numerous service interruptions.
Request for Proposals (RFP) 25-056, 143rd Street Watermain Abandonment and Replacement Project, was published on BidNet Direct from September 18 through October 2, 2025. The details of the request are as follows: abandonment of watermain on 143rd Street from West Avenue to Woodland Avenue, transfer of five (5) water services to West Avenue line and Woodland Avenue line, replacement of one (1) hydrant, and full restoration of the parkways and street before winter.
Through BidNet, forty-five (45) entities viewed the solicitation, and four (4) vendors were sent a courtesy email. Thirty-five (35) vendors downloaded at least one of the solicitation documents. Two (2) proposals were submitted for consideration. Proposals were opened and evaluated for completeness by the Clerk’s staff.
Airys, Inc., of Joliet, IL -$151,000.00
IHC Construction Companies, LLC, of Elgin, IL - $250,000.00
It is staff's recommendation to award Airy’s, Inc. of Joliet, IL, the contract for RFP-25-056 143rd Street Watermain Abandonment and Replacement Project in the amount of $151,000.00, plus a $15,000.00 contingency. Contingency is being requested for possible utility conflicts or anything that comes up unexpectantly during the pipe abandonment.
The cost estimates were evaluated/compared for similar past work related to watermain abandonment, and deemed fair and reasonable. Due to the time-sensitive nature of the project, and to have the project accomplished as quickly as possible, Public Works Staff will assist in the project to help keep costs as low as possible. Once awarded, the work is expected to be completed within three (3) weeks that includes site pits, boring, chlorination testing, service connections install, and concrete/asphalt restoration before December 15th.
Financial Impact
Sufficient funds are available in account 5008150-570500 to cover the cost for this project.
Recommended Action/Motion
I move to approve and authorize the execution of a Contractor Agreement between the Village of Orland Park and Airy’s Inc. of Joliet, IL, as the lowest cost qualified responsive proposal for RFP #25-056 - 143rd Street Watermain Abandonment and Replacement Project for a cost of $151,000.00 plus a contingency of $15,000.00 for a total not-to-exceed contract price of $166,000.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount