Title
2012 Road Improvement Program - Bid Award
History
The Capital Improvement Roadway Maintenance Program Budget has a Board approved line item in the amount of $2,720,000 in the Fiscal Year 2012 Budget.
Historically, the program consists of the annual Road Improvement Program (including miscellaneous pavement patching and infrastructure repairs), the pneumatic concrete repair program, the pavement marking program and the roadway crack filling program. The Road Improvement portion of the Roadway Maintenance Program is bid each year. The programs are also bid on a multi-year basis and have previously gone before the Board. These programs utilize/encumber $300,000 of the Capital Roadway Maintenance Program funds.
Streets in various subdivisions throughout the Village have been selected by staff for resurfacing based upon condition analysis. In addition to pavement-related work, failed curbs are replaced or repaired on an as-needed basis and hazardous sidewalks are replaced. As an additional part of the Road Improvement Program, storm sewer underdrains will be installed in various locations within areas where excessive groundwater has or may cause premature pavement failure. This project also includes significant patching throughout the Village to prolong the service life of adjacent pavement sections.
A Request for Bids was advertised in the SouthtownStar Newspaper on Thursday, April 5, 2012. In return, seven (7) sealed bids were received for processing. Bid proposals were received from: Alpha Construction Co. of Hazel Crest, Illinois; Central Blacktop Co. Inc. of LaGrange, Illinois; Crowley-Sheppard Asphalt, Inc. of Chicago Ridge, Illinois; James D. Fiala Paving of Bolingbrook, Illinois; K-Five Construction Corp. of Lemont, Illinois; P.T. Ferro Construction Company of Joliet, Illinois; and Austin Tyler Construction, LLC of Elwood, Illinois. The sealed bids were publicly opened and read aloud by the Clerk’s Office at 11:00 a.m. on Thursday, April 19, 2012 (Bid Summary Sheet attached).
Following a full bid review, Alpha Construction Co. of Hazel Crest, Illinois, has been deemed to be the low qualified bidder providing a bid in the amount of $2,077,147.85, which is below the engineer’s estimate for the anticipated 2012 program. Therefore, it is Staff’s recommendation that Alpha Construction Co. of Hazel Crest, Illinois, be awarded the bid for the 2012 Road Improvement Program in the amount of $2,077,147.85 plus $422,852.15 for additional pavement patching and infrastructure repairs for a total of $2,500,000. This total over the bid amount will allow the Village to take advantage of this year’s unit pricing costs. The result will be the Village’s ability to address additional road repairs identified through the construction season.
On May 21, 2012, this item was reviewed and approved by the Public Works and Engineering Committee and referred to the Board for approval.
Financial Impact
The Fiscal Year 2012 Board approved Capital Improvement Budget has funds available in the amount of $2,420,000 in line item 054-0000-471250 plus $80,000 rolled over from the 2011 Road Improvement Program.
Recommended Action/Motion
I move to approve entering into a contract with Alpha Construction Co. of Hazel Crest, Illinois, for the 2012 Road Improvement Program in the amount of $2,500,000.