Title
Turf Mowing - Contract Extension
History
On November 1, 2007, formal bids were opened for a three-year contract to perform turf mowing for the ponds, rights of way, parks and Metra Stations within the Village. Mid America Tree & Landscape, Inc. of Mokena, Illinois, was the low bidder and awarded the contract for 2008, 2009 and 2010. Mid America has been the Village’s mowing contractor since 1999, has successfully bid in 1999, 2000, 2001, 2005 and 2008. In 2001, 2005 and 2008, the contract was for multiple years, with no extension provision.
Mid America has excelled at mowing the approximately 800 acres weekly (500 acres for Parks and 300 acres for Public Works). They have offered to hold their current pricing of $19.75 per acre for up to three additional years. Parks and Public Works have mutually agreed that Mid America has performed consistently well and agree with awarding another multi-year contract. When last bid, Mid America was more than ten percent (10%) lower than the next bidder. Interest has been expressed by one other local contractor desiring to bid on this work and, if so desired by the Board, bids will be solicited for review and recommendation at an upcoming meeting.
On October 4, 2010, this item was reviewed by the Public Works and Engineering Committee and referred to the Village Board for review and consideration/approval.
INFORMATION PREVIOUSLY PROVIDED AS PART OF THE OCTOBER 4, 2010, PUBLIC WORKS AND ENGINEERING COMMITTEE PACKET.
I move to approve that the offer from Mid America Tree and Landscape, Inc. be respectfully declined and direct Public Works and Parks to jointly solicit, review and recommend proposals from interested vendors for mowing services for a three-year period with one optional three-year renewal period.
Or
Financial Impact
Funds are budgeted annually within Parks (010-4003-451.43-51), Metra (026-0000-498.43-10), Pool (283-4005-451.43-10) and Public Works (031-6007-433.43-51) for this work.
Recommended Action/Motion
I move to approve extending the contract for turf mowing from Mid America Tree and Landscape, Inc. of Mokena, Illinois, for an additional three-year contract (2011, 2012 and 2013) at the 2010 pricing for an amount not to exceed the budgeted amount;
And
Approve authorizing the Village Manager to execute the contract.