Title/Name/Summary
143rd Street Widening, Wolf Road to Southwest Highway, Phase II - Final Design Engineering Services, Contract Amendment, Change Order #2 and Addendum B
History
On July 5, 2022, the Village Board awarded the Phase II - Final Design Engineering Services contract for the 143rd Street widening from Wolf Road to Southwest Highway to TranSystems Corporation (prime engineering consultant). At the time, construction funding for the project was not established or secured. Therefore, several required engineering services were removed from TranSystems's contract (refer to staff report #2022-0487). Since then, construction funds are secured/established for the roadway section from Southwest Highway to West Avenue. The funding sources include $7 million from U.S. Congress (Community Funded Projects program), $1.5 million from CMAP (Surface Transportation Projects (STP), $2 million commitment from IDOT, and remaining construction funds provided by the Village of Orland Park. The Engineering Department is proactively and persistently applying for available state and federal grants for the remaining sections of the 143rd Street widening.
The current design schedule for the Southwest Highway to West Avenue widening shows that the project is expected to be on IDOT project letting in late 2026 and construction in 2027 to 2028. This contract amendment provides the remaining design elements required to complete this project. These include:
1. Permits
2. Metra Parking Lot - Limited redesign and construction of Metra lot to meet Metra's requirements. These including Survey, Preparation of Contract Plans, and Construction Management
3. Coordination, meeting and public outreach with various government agencies
4. Project funding assistance for 2026 and 2027
5. Contract and engineering document separation from Southwest Highway to West Avenue and West Avenue to Wolf Road
6. Plats and legals for the entire project from Southwest Highway to Wolf Road
7. Right-of-Way (ROW) Engineering Services for the parcels from Southwest Highway to West Avenue. The ROW for the remaining project (West Avenue to Wolf Road) will be completed at an additional cost when the construction funding is established.
8. Drainage design to meet Forest Preserve District of Cook County (FPDCC)
Due to the significant drop in Metra ridership, the Village negotiated with Metra that the parking lot will be built when the ridership reaches 85% occupancy. Therefore, this service is removed from TranSystems's contract and a credit permits and design fee obtained.
The total professional fees for this contract amendment is $1,495,801. The items included in this fee are as follows:
- Permits for the Project $161,106
- Agency Coordination $10,608
- Project Funding Assistance $32,677
- Contract Breakout (Two Contracts) $192,913
- Plats and Legals (Wolf Road to SW Highway) $541,152
- ROW Services (SW Highway to West Avenue) $376,500
- Drainage Design to meet FPDCC requirements $478,781
- Reimbursable expenses $3,156.98
- Permits for Metra work (CREDIT) $46,953
- Metra Parking Lot (Design and Engineering (CREDIT) $254,140
Total $1,495,801
Staff has been negotiating the scope of services and professional fees with TranSystems and its subconsultants for several weeks. Their proposed fees for this contract amendment is substantially in alignment with their original proposal in 2022 and provides the required design and engineering elements needed for the construction of 143rd Street widening from Southwest Highway to West Avenue. Additionally, it includes drainage design (to meet FPDCC requirements) and Plats & Legals for the entire project.
Financial Impact
The FY2025 Capital Budget allocated sufficient funds for this contract amendment, which will be used to execute Change Order #2 and Addendum B. All of the funds are provided by the Village.
Recommended Action/Motion
I move to recommend the execution of Change Order #2 and Addendum B to the original contract dated August 16, 2022 with TranSystems Corporation of Schaumburg, Illinois for the 143rd Street Widening from Wolf Road to Southwest Highway, Phase II Design Engineering Services to increase the total not-to-exceed contract amount by $1,495,801 to $7,020,786 for the work outlined in the proposal dated January 27, 2025;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.