Title
Fairway Stage 1 Roadway Improvement Project Following Storm Water and Water Main Improvement - GMP Proposal
History
Started in 2017, the Burke, LLC design/build Fairway Estates Stage1 (Maycliff South Stage 2) storm water and water main improvement Guaranteed Maximum Price (GMP) project is 90% complete. Punch list and restoration items are expected to be 100% complete by May 1st. This project included water main replacement, storm sewer pipe additions and larger storm water conveyance piping leading out of the Schussler Park pond in Fairway Estates. Still pending completion are minor storm sewer laterals, storm sewer lining, some restoration and punch list items. The 2017 project limits are shown upon the attached exhibit for reference.
The Village also plans to implement roadway improvements throughout the project area to complete the project. In September 2017, staff’s report to the Public Works Committee and Village Board of Trustees noted "at this time, roadway improvements are not a part of the proposed GMP. Roadway improvements will be programmed for 2018 either as an amendment to this GMP or as a part of the Neighborhood Road Improvement Program." In late January 2018, Burke, LLC provided Village staff with detailed plans, quantities and a written proposal in the amount of $668,800.00 for the road improvements. Staff has reviewed this proposal in detail against typical estimated costs used to bid the annual neighborhood road improvement program (RIP).
For comparison purposes, if the Village was to incorporate this Fairway Stage 1 roadway rehab area into the forthcoming 2018 RIP project, staff estimates the cost would be $605,000.00, not including construction administration & oversight via the Village’s road improvement consultant, Baxter & Woodman. The additional cost for Baxter & Woodman’s services results in a total cost that staff believes is basically equal to the $668,800.00 Burke, LLC proposal. An additional benefit and added value in continuing to completion with Burke, LLC oversight is past project understanding and resident familiarity. The continuation of the project with Burke, LLC’s oversight carries forward their history of the project to best address the remaining repair work needed to fully rehabilitate the streets, parkways and sidewalks.
On March 19, 2018 this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
There are sufficient funds available in the Road Improvement Fund Capital Budget accounts 054-0000-471250 for this project.
Recommended Action/Motion
I move to approve waiving the bid process;
And
Approve the proposal from Burke, LLC of Rosemont, Illinois for a Guaranteed Maximum Price (GMP) of $668,800.00 for the Fairway Stage 1 Roadway Improvement Project.