Title
Part-Time Membership Coordinator
History
The Recreation Department is requesting approval of the employment of a part-time Membership Coordinator. Funds were set aside during the 2013 budget process in the General Fund for this position pending additional information on the duties and the creation of a job description brought forward for review and approval by the Village Board.
At the direction of the Board, Staff is working to foster new corporate memberships within the business community of Orland Park and to provide for a position dedicated to the growth and maintenance of memberships at Sportsplex. The Membership Coordinator would be supervised by the Sportsplex Manager and work closely with the Sportsplex supervisors and the Recreation Services Representative who has membership retention responsibilities at Sportsplex.
The graph below illustrates the history of corporate membership from 2005 to 2012. Growth in memberships peaked at Sportsplex before the economic downturn. The new Corporate Rate, approved in 2012, provides a three tiered approach allowing businesses, small or large, to take advantage of this program. Corporate Memberships can increase an employee's focus on wellness through fitness opportunities available at the Sportsplex and on the business site.
|
Year |
Corporate Membership |
|
2005 |
-- 5 |
|
2006 |
-- 32 |
|
2007 |
-- 46 |
|
2008 |
-- 36 |
|
2009 |
-- 31 |
|
2010 |
-- 19 |
|
2011 |
-- 20 |
|
2012 |
-- 24 |
The Membership Coordinator position would be responsible for generating new business memberships by scheduling meetings with prospective businesses, delivering presentations effectively communicating the benefits of wellness, overall fitness and Sportsplex membership to a company or organization. He/She would be responding to questions about fitness principles, fitness programs, fitness trainer usage, and fitness equipment available to members at the Sportsplex. This position would coordinate new business membership orientations/tours; implement analytical measures to identify opportunities for increasing memberships and membership usage of the facility. Growth in this area will provide both an enhanced revenue stream for the facility and an enormous benefit to the business community in Orland Park and the surrounding area.
The Membership Coordinator will work within the approved corporate membership program to create a customized package to meet an individual business’ needs and provide a wellness program that is meaningful to its employees.
The 2013 budget impact of the PT Membership Coordinator was estimated at 1,040 hours @ $15/hour, an annual cost of $15,600. However, should the position be approved at this time, it would be posted in July, with an anticipated start date of early August, leaving a budget impact of $7,800 for 2013 with only 5 months remaining in the year.
On July 1, 2013, this item was reviewed by the Parks and Recreation Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
The FY2013 budget impact is $7,800 and the anticipated FY2014 impact will be $15,600. Funds were included in the FY2013 budget for this position.
Recommended Action/Motion
I move to approve the addition of a part time Membership Coordinator and a budget adjustment of $7,800 from the General fund to the Recreation and Park Fund to fund the position.