Title
RFP #25-023 Schussler Park Phase ll Design Services
History
RFP #25-023 Schussler Park Phase ll Design Services (attached) was issued March 5, 2025, to solicit proposals from qualified and experienced vendors to provide design and engineering services for Phase ll improvements at Schussler Park.
Phase ll elements include an all-inclusive playground, a 24' x 48' picnic shelter, bike racks and site furnishings, a half basketball court, native planting, signage, a Michael Schofield lll/Kendal Coyne Schofield timeline/story walk, a sponsor recognition board and game table(s).
The all-inclusive playground is a Burke manufactured playground that has been designed and purchased through Play Illinois (See attached Exhibit B).
In 2025 funds are budgeted in Capital improvements, Natural Resources and Facilities (NRF) and Recreation and Parks as follows:
2025 Funding Includes:
Capital
Schussler Park Phase ll Construction: $2,500,000
Engineering Services: $125,000
Construction Administration Services: $105,000
Natural Resources and Facilities
Pavilion & Playground: $250,000
Recreation & Parks Athletics Division
Athletic Court and Field Repairs, Improvement, Enhancements: $50,000
The Scope of Work (attached) includes design and engineering services for all elements necessary to produce construction and engineering documents that will be used to solicit proposals from qualified contractors for the installation of the play structure and all construction of all other phase ll design elements.
The attached Bid Compliance Summary sheet for #RFP 25-023 details proposals from four firms as shown below (proposals attached).
A Summary total for these events for each vendor is summarized below.
Wight & Co.: $107,100
Engineering Resource Associates, Inc.: $94,200
Christopher B. Burke Engineering, LTD: $69,900
Fehr Graham: $52,600
Staff conducted interviews with Fehr Graham and Christopher B. Burke Engineering. Both firms are fully qualified, capable and possess the capacity to deliver the objectives of this project within a time frame that supports breaking ground in the third quarter of 2025. Additionally, staff graded both firms utilizing the grading criteria included in the RFP.
As the lowest qualified proposal, staff seeks approval to enter into a service contract with Fehr Graham to achieve the design/engineering objectives to provide bid documents and specifications for the construction of Schussler Park Phase ll elements in the amount of $52,600 plus a contingency of 10% ($5,260) for unforeseen circumstances.
Fehr Graham is an engineering and environmental firm with offices in Illinois, Wisconsin and Iowa. Fehr Graham offer services in Civil and Structural Engineering, safety and environmental services, parks and recreation design services and much more. A partner of the Trilon Group, a family infrastructure consulting business with 13 partner firms and over 5,000 employees, Fehr Graham employs over 250 employees and can draw upon the expertise of staff across the firm.
References shared Fehr Graham's overall capability, quality of work, responsiveness, ability to meet required deadlines, and thoroughness of construction documents.
Financial Impact
$125,000 is budgeted in 300000 432500 for Schussler Park Phase ll Design, Construction & Engineering Services.
The Village was awarded a $600,000 OSLAD grant in support of this project.
Recommended Action/Motion
I move to approve and authorize the execution of a Professional Services Agreement between the Village of Orland Park and Fehr Graham as the qualified responsive proposal for RFP #25-023 Schussler Park Phase ll Design and Engineering Services in the amount of $52,600 plus a contingency of 10% ($5,260) for unforeseen circumstances for a total not to exceed $57,860;
AND
To authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.