Title
Centennial Park West Concert Series Vantage Production Group Contract Addendum B and Change Order #3
History
History
On March 18, 2024, the Village awarded a three-year contract (Legistar #2024-0203) to Sound Works Productions dba Vantage Production Group to provide lighting, sound, truss, rigging and other stage equipment and labor for the Centennial Park West (CPW) Concert Series.
This included a cost not to exceed $88,950.00 plus a contingency of $2,669.00 for a total not to exceed $91,619.00 for 2024 and the Board approved budgeted amounts for 2025 and 2026.
In 2025, $100,000 was budgeted for sound and lights production for the CPW Concert Series.
On May 19, 2025, the Board approved Change Order #2 and Addendum A in the amount of $32,800.00 plus a $5,000.00 contingency for a new total not to exceed amount of $137,800.00.
Remaining 2025 Centennial Park West Concerts include:
August 8, 2025
4Cast
Molly Hatchet
Lynyrd Skynyrd
August 30, 2025
Evan Fox
Jessie Haines
Morgan Evans
Trace Adkins
The production of each concert requires motors, light and sound rigging to be hung from the CPW roof structure. To minimize risk liability, Vantage will be required to rent and operate a rental lift rather than utilizing a Village lift.
Vantage has provided quotes (attached) in the amount of $2,800.00/date for the rental of the lifts for the remaining two concert dates.
Staff seek approval to execute Contract Addendum B (attached) and Change order #3 (attached) to increase contract value by $600.00 for a new total not-to-exceed amount of $138,400.00 for FY2025.
Financial Impact
A budget amendment of $600 will be needed to fund these rentals.
Recommended Action/Motion
I move to approve and authorize the execution of Change Order # 3 and Addendum B to the original contract dated March 18, 2024 with Sound Works dba Vantage Productions Group of Lemont, IL for the rental of lifts in support of light and sound rigging for the August 8, and 30, 2025 Centennial Park West Concert as outlined in Proposals dated July 29, 2025, to increase the contract amount of $137,800.00 by $600.00 for a new not-to-exceed amount of $138,400.00;
AND
To authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders related to this contract within the authorized amount.