Title
Fitness Equipment Purchase
History
In an ongoing effort to replace aging fitness equipment at the Sportsplex, staff is requesting approval to purchase seven new indoor cycles and three new treadmills. This replacement equipment will increase member satisfaction/retention, assist in attracting new members, and reduce the frequency of out of order equipment.
Much of the cardio equipment the Sportsplex owns is nearly nine years old, has undergone numerous repairs and is in need of replacement. This purchase is part of the yearly replacement plan, (which will complete the 3 year process of replacing original/often out of service spin bikes), and help avoid the need to replace a large volume of equipment at a much higher cost. At this time, staff is requesting approval to waive the bid process and accept the proposals to purchase the equipment directly from the manufacturers.
Staff is asking to purchase seven (7) Keiser M3 spin cycles from Direct Fitness Solutions, LLC. at a cost of $7,665.00 plus $385.00 for freight, delivery and installation. Additionally, this company will accept a trade-in of 15 spin bikes and credit us with $1,275.00, bringing the total cost to $6,775.00.
Staff is also requesting the purchase of three (3) treadmills from Life Fitness at a cost of $15,000.00 plus $982.32 freight, delivery and installation, bringing the total cost to $15,982.32.
On January 25, 2010, this item was reviewed and approved by the Recreation and Parks Committee and referred to the Board for approval.
BACKGROUND INFORMATION PREVIOUSLY PROVIDED AS PART OF THE COMMITTEE PACKET.
Financial Impact
These items were budgeted for in the 2010 budget Account Number - 283-4007-451-6045 (Equipment)
Recommended Action/Motion
I move to approve waiving the bid process for the purchase of seven Keiser spin bikes and three Life Fitness treadmills; and
I move to approve the purchase of seven M3 indoor cycles from Direct Fitness Solutions, LLC at a cost not to exceed $6,775.00; and
I move to approve the purchase of three Life Fitness treadmills at a cost not to exceed $15,982.32.