Title
Athletic Field Usage Agreement - Twilight Fees
History
Currently baseball organizations rent fields based on residency and number of teams. The Orland Youth Association (OYA) baseball and softball programs have first priority to rent fields followed by organizations meeting current guidelines and standards. Staff has noted that in 2011 on Saturdays and Sundays 4:00 p.m. - 10:00 p.m. Centennial Park fields were rented a total of 142 hours (13% of available time) realizing $1,705 in revenue. The total available hours of rental during this time frame is 1,080 hours.
Resident organizations have expressed limited interest in weekend evening field usage.
After evaluating the 2011 season field rentals, staff would like to recommend the initiation of a twilight fee. The current rental fee for non-resident organizations is $90 unlit / $100 lit. Staff recommends fees of $50 unlit / $60 lit. This reduced rate will be more attractive to baseball organizations thereby increasing occupancy as well as overall revenue.
For reference, the other 2012 field fees are below:
--Recreation Teams - $15.00 for a non-lit field and $20.00 for a lit field.
--Travel organizations with an organization percentage of 90% or greater - $15.00 for a non-lit field and $20.00 for a lit field per field slot.
--Travel organizations with at least 63% and not more than 89% residency - $30.00 for non-lit fields and $40.00 for lit fields per field slot.
--Travel organizations with at least 50% and not more than 62% residency - $50.00 for non-lit fields and $60.00 for lit fields per field slot.
--Organizations that do not meet the minimum number of teams required - $50.00 for non-lit fields and $60.00 for lit fields per field slot.
--Organizations that do not meet the 50% residency - $90.00 for unlit fields and $100.00 for lit fields per field slot.
Recommended Action/Motion
I move to approve a new Twilight Fee be available on Saturday and Sunday 4:00 p.m. -10:00 p.m. at the rate of $50 unlit / $60 lit fields per time slot.