Title/Name/Summary
Tinley Creek Streambank Stabilization, Construction, Contract Award Recommendation
History
On October 3, 2025, the Village issued Invitation to Bid (ITB) #25-049 requesting bids from qualified contractors for the Tinley Creek Streambank Stabilization, Construction contract. As previously shared with the Board, the Village secured $3,700,000.00 in funding from the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC). MWRDGC imposes a 43% Minority Business Enterprise (MBE) requirements including a 10% goal for Small Business Enterprise (SBE) participation. There was a possibility that MWRDGC might waive this SBE requirement; therefore, the Village requested ITB respondents to provide bid prices both with and without the SBE requirement. Ultimately, it was decided between MWRDGC and the Village to retain the SBE requirement in the contract. The Village received five responses from the following contractors:
1. Copenhaver Construction, Inc. $5,796,847.00
2. Earthwerks Land Improvement and Development Corporation $5,868,186.00
3. Samper Fi Landscaping, Inc. $6,557,000.00
4. V3 Construction Group, Ltd. $7,809,450.00
5. Plote Construction Inc. $9,900,000.00
The lowest bid was submitted by Copenhaver Construction, Inc. (CCI) of Union, Illinois. Engineering staff contacted the project references provided by the contractor and received positive feedback. Internal discussions also confirmed that CCI has performed satisfactorily on projects in the northern suburbs of Chicago. Key members of CCI were invited for an in-person interview at the Village Hall, and based on staff’s collective evaluation, we believe that CCI meets the project requirements and is capable of delivering a successful project. Therefore, staff recommend awarding CCI for the Tinley Creek Streambank Stabilization project.
The Engineering Department also issued a Request for Proposal (RFP) for Construction Engineering Services for the same project on November 21, 2025. The selected consultant will monitor CCI’s construction to ensure that the design intent of the construction documents and the project’s quality requirements are met. Staff will present a recommendation for the selected consultant in the coming weeks.
Financial Impact
The approved FY2025 Engineering Department's budget includes adequate funds for the Tinley Creek Streambank Stabilization project. Based on the lowest submitted bid, the total project cost is $5,796,847.00 excluding any unforeseen expenses covered by contingency. The MWRDGC will reimburse the Village $3,700,000.00 for construction expenses leaving the Village’s share at $2,096,847.00. Staff recommend including 10% of the construction cost, or $580,000.00, in contingency funds to address potential unforeseen costs.
Recommended Action/Motion
I move to recommend the execution of a Contractor Agreement between the Village of Orland Park and Copenhaver Construction, Inc. of Union, Illinois, as the lowest qualified response bidder for construction services for ITB #25-049 - Tinley Creek Streambank Stabilization project at a cost of $5,796,847.00, plus a 10% contingency of $580,000.00, for a total not-to-exceed contract amount of $6,376,847.00;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount;
AND
To authorize the Village Manager to execute all related contracts subject to Village Attorney review.