Title/Name/Summary
Rock Salt Purchase - Proposal
History
The 2024 Fiscal Year Budget includes funds for the purchase of rock salt for snow fighting operations through the early months of January, February, and March, while also providing salt for any end of year events in November and December.
Rock salt has traditionally been purchased utilizing the State of Illinois Rock Salt Joint Purchasing program. The State solicits interest in this program mid-year across Illinois municipalities. Larger participation should result in better competitive pricing, but factors such as weather, salt availability, contractor availability, and fuel prices play a part. The 2024 contract includes five hundred twenty-nine (529) statewide participants. The Village’s allocation is three thousand (3,000) tons of rock salt, with the understanding that a minimum of 80% or two thousand and four hundred (2,400) tons is required to be purchased per the contract. If needed, an additional 20% may be purchased at the contract price as well. Any additional rock salt above this amount is negotiable.
Staff typically brings this contract to the Board in November, but due to the high volume of salt already at Public Works and the forecasted mild winter, it was decided to wait until space became available to begin replenishing the rock salt. To date, the 2023-2024 winter has been mild, so Staff has decided to recommend funding only for the 80% minimum requirement.
It is staff’s recommendation to utilize the State of Illinois Rock Salt Purchasing Contract 23-416CMS-BOSS4-P-56958 with Cargill, Incorporated-Salt, Road Safety of North Olmsted, OH for the purchase of two thousand and four hundred (2,400) tons of rock salt. The State contract pricing is $68.72 per ton.
Financial Impact
Funding for this purchase is available in account 1008020-462600.
Recommended Action/Motion
I move to approve the State of Illinois Rock Salt Joint Purchasing Contract 23-416CMS-BOSS4-P-56958 with Cargill, Incorporated-Salt, Road Safety of North Olmsted, OH for 2,400 tons of salt for amount not to exceed $164,928.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.