Title
14600 Ravinia Avenue Security System
History
The Recreation Department will be relocating its administrative staff to the 14600 Ravinia Avenue building (Old Police Station) once remodeling is complete. This facility will need a new office level access and burglar alarm security systems. Access levels to different areas in the facility will be based on “smart” ID cards with computer chips embedded in them that trigger door locks to open. One of the main requirements of this system is that it integrates into the existing Lenel brand system that controls most village facilities.
Request For Proposals (RFP’s) were sent to the five Chicago area Lenel dealers. All five Lenel dealers responded and proposed new computerized security equipment, detailed locksmith work, cabling work, as well as installation and integration services. Individual costs were broken down in order to examine the possibility of any work that could be completed with in-house staff. The following RPF results are based on village staff completing the cabling work portion listed in the RFP’s:
Sound Incorporated, Naperville IL $25,500
Midco, Burr Ridge IL $26,000
Stanley Security, Downers Grove IL $34,025
Convergint Technologies LLC, Schaumburg, IL $36,906
UTC Fire & Security , Alsip IL $42,710
After evaluating both the cost and features from these proposals, staff is recommending Sound Incorporated of Naperville, IL. In addition, Sound Incorporated is offering two options to further integrate the village ID card system and old Lenel panels. Staff is recommending the Lenel ID Card Licensing ($1725) along with a Lantronix interface board ($250), for a total of $27,475.
On April 18, 2011, this item was reviewed and approved by the Parks, Recreation, and Environmental Initiatives Committee and referred to the Board for approval.
Financial Impact
The cost of the security system will be charged to account 054-0000-499-70.10.
Recommended Action/Motion
I move to approve the purchase of the 14600 Ravinia facility security system from Sound Incorporated, Naperville IL in an amount not to exceed $27,475
And
To approve waiving the bid process.