Title
Fernway Subdivision Roadway and Ditch Grading Improvements 2017 - Design Engineering - Proposal
History
The pavement in Fernway Subdivision was originally constructed in the early 1960’s. At that time, the unincorporated roadways were constructed to a rural cross section, below Village standards. The Village has spent considerable resources maintaining these roadways since annexing the area over 40 years ago.
The Village pavement management consultant, Applied Research Associates, has recommended full pavement reconstruction in conjunction with ribbon curbs to support the pavement edge. As part of a multi-year storm water improvement project, the Village previously engaged Christopher B. Burke Engineering (CBBEL) to design and engineer roadside drainage ditch grading improvements. Those plans will be incorporated into the pavement reconstruction bid package.
The 2016 phase of this multi-year Fernway project has been recently completed with very positive results. Design and construction engineering services for this project were provided by Baxter & Woodman Consulting Engineers. In consideration of the excellent service provided this year and their thorough knowledge of this project, staff requested a proposal from Baxter & Woodman to provide phase II engineering services for the second segment of this multi-year road improvement project. The phase II engineering will include field evaluation, utility coordination, pavement rehabilitation evaluation, specifications, detailed drawings, ditch grading plan incorporation and bidding assistance. The current planned work, to be completed in 2017 (year 2), includes 168th Street and 169th Street (88th Avenue east to Village limit). Due to the scale of work and expected construction cost, the overall project for the entire subdivision is planned to be completed over nine years.
A proposal was received from Baxter & Woodman, Inc. of Mokena, Illinois in the amount of $32,910. This proposal includes incorporating existing geotechnical data prepared by Construction and Geotechnical Material Testing Inc. (CGMT), along with ditch grading plans, details, pay items, quantities, and specifications prepared by Christopher B. Burke Engineering, Ltd. (CBBEL) pertaining to the ditch grading portion.
After reviewing the proposal, staff has determined that Baxter & Woodman would provide thorough and professional service along with valuable experience working in the Fernway neighborhood. As such, staff recommends accepting the proposal from Baxter & Woodman in an amount not to exceed $32,910.
On November 7, 2016, this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds for this engineering work are available in the Capital Fund 054-0000-471250
Recommended Action/Motion
I move to approve the proposal from Baxter & Woodman, Inc. of Mokena, Illinois for the Fernway Subdivision Roadway and Ditch Grading Improvements 2017 - Design Engineering, in an amount not to exceed $32,910.