Title
Butterfield (#P34-02) Shoreline Stewardship Renewal (2022 - 2024)
History
In 2020, the Village issued and RFQ to expand the number of pre-qualified Ecological Restoration Contractors (ERCs) utilized for a variety of restoration projects. That RFQ resulted in an increase of ERCS from two (2) to four (4). These ERCs (Cardno Inc., Davey Resource Group, Pizzo & Associates, and V3 Companies) represent the pool of contractors from which the Village solicits shoreline restoration and stewardship (i.e. maintenance) proposals.
A typical shoreline restoration project begins with one (1) year of establishment followed by three (3) to five (5) years of shoreline maintenance, otherwise known as a shoreline stewardship. After the initial shoreline stewardship period is completed, proposals for a continuation of maintenance, typically for three (3) to five (5) years, are requested from the pre-qualified ERCs.
Stewardship periods for several ponds are concluding at the end of 2021, including Butterfield Pond (#P34-02). As such, the Public Works Department requested proposals from all four (4) ERCs to continue the shoreline maintenance of this pond for three (3) years, with the option to extend the stewardship for an additional two (2) years.
The scope of work over the three (3) year stewardship includes the maintenance of existing native plantings, the control of invasive woody and herbaceous flora, one (1) prescribed burn, and supplemental seeding. The proposals represent the cost for three (3) years of shoreline maintenance from 2022 through 2024, plus an optional cost for (2) additional optional years of maintenance (2025 - 2026). A summary of the proposals for Butterfield Pond can be found below:
5 Year Total Cost:
V3 Companies - $19,275.00
Pizzo & Associates - $23,565.00
Cardno, Inc. - $26,200.00
Davey Resource Group - $26,924.00
V3 Companies has submitted the lowest proposal and is the recommended contractor for the continuation of shoreline stewardship at Butterfield Pond.
Financial Impact
Funds are available in account 031-6007-443500 for work associated with Basin Best Practices.
Recommended Action/Motion
I move to approve the proposal for the Butterflied Pond Shoreline Stewardship for three (3) years with the Village option to extend for two (2) additional years, submitted by V3 Companies of Woodridge, IL, for a total amount not to exceed $19,275.00;
And
Authorize the Village Manager to execute all related agreements, subject to Village attorney review.