Title
ITB 23-054 Turf Fertilization and Weed Control - Contract Award
History
On December 4, 2023, the Village issued Invitation to Bid (ITB) 23-054 “Turf Fertilization and Weed Control,” requesting bids for application of fertilizer and weed control in designated turf areas within the Village of Orland Park. Subsequently, on February 19, 2024, the Village Board approved entering into a contract with the low bidder for the ITB, Integrity Landscaping, Inc. Unfortunately, as of 2025 Integrity Landscaping, Inc. was unable to provide the required performance bond to continue working for this Village on this particular scope of work.
As such, Public Works reached out to the second lowest bidder from ITB 23-054, Forever Green Lawn Care, Inc., who agreed to honor their original bid pricing. Confirmation of this agreement, all qualifying bid packages, and an audit of the bid submittals are attached for reference. A summary of the original bid prices is provided below:
Integrity Landscaping Inc.
Year 1 (2024): $207,845.05
Year 2 (2025): $207,845.05
Year 3 (2026): $207,845.05
Total Base Bid Price: $623,535.15
Year 4 (2027): $212,001.95
Year 5 (2028): $216,241.83
Total Option Bid Price: $428,243.78
Forever Green Lawn Care, Inc.
Year 1 (2024): $232,849.41
Year 2 (2025): $232,849.41
Year 3 (2026): $232,849.41
Total Base Bid Price: $698,548.23
Year 4 (2027): $237,506.40
Year 5 (2028): $242,256.53
Total Option Bid Price: $478,762.93
Trugreen Commercial
Year 1 (2024): $391,647.86
Year 2 (2025): $391,647.86
Year 3 (2026): $391,647.86
Total Base Bid Price: $1,174,943.58
Year 4 (2027): $403,397.30
Year 5 (2028): $408,480.10
Total Option Bid Price: $811,877.40
As such, Staff recommends awarding ITB 23-054 to Forever Green Lawn Care, Inc. for 2025 and 2026, with the Village’s option to extend their contract for an additional two (2) years (2027-2028).
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funding for Turf Fertilization and Weed Control is part of the Village’s annual budget process. For FY2025, a total of $250,000.00 was budgeted in account 1008010-443500.
Recommended Action/Motion
I move to recommend to the Village Board to approve the waiver of the competitive bid process, and approve and authorize the execution of a Contractor Agreement between the Village of Orland Park and Forever Green Lawn Care, Inc. of Crown Point, IN, as the second lowest qualified bid for ITB 23-054 - Turf Fertilization and Weed Control for an amount of $232,849.41 for 2025 and $232,849.41 for 2026 for a total contract price of $465,698.82, with the option to extend for two (2) additional years at a cost of $237,506.40 for 2027 and $242,256.53 for 2028, for an total not-to-exceed amount of $945,461.75.