Title
A/E Services - Village Center Fire Main Improvement Project
History
On January 23, 2023, the Public Works Department issued Invitation to Bid (ITB) 23-010 - Village Center Fire Main Improvement Project. The bid consisted of work associated with rerouting the existing Village Center fire main system to provide individual feeds from the water mains for each facility and abandoning the old water fire main and associated equipment. The Village received no responsive bids. Upon further investigation, Public Works and Valdes Architecture and Engineering (“Valdes”), the engineer of record for the project, learned that additional information would be needed to adequately complete this project.
Since that time, Public Works and Valdes have investigated multiple approaches to determine an optimal and cost-effective design solution. Ultimately, adding a new fire pump in the Franklin Loebe Center (FLC) to create a separate system for this building, and then abandoning the fire main pipe that runs under the Village Center pond was determined to be the best approach. Once complete, Village Hall and the Civic Center would be serviced by the existing fire pump located in the Civic Center, while FLC would be serviced by a new, separate fire pump.
Public Works now needs Valdes to make updates to the existing construction documents to reflect this new approach in order to put this project out to bid. The A/E proposal for this work involves NFPA fire code review, site survey, design documents (including a reconfiguration of the FLC mechanical room to accommodate a new fire pump), bid documents, bidding assistance, construction administration, and fire pump commissioning. Their costs include the sub work with fire suppression design. A building variance from the Village’s Building Division will likely be required to ultimately complete this project, which has been previously discussed with the Development Services Department.
A summary of proposals is provided below:
Valdes Architecture and Engineering - $83,200.00
Based on proposal pricing, staff recommends approving the proposal from Valdes Architecture and Engineering for $83,200.00. A contingency is not requested for this project.
Financial Impact
Funding for this service is available in GL account 3008010-432500.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in favor of a sole source agreement and authorize the approval and execution of a Professional Service Agreement between the Village of Orland Park and Valdes Architecture and Engineering for A/E Services - Village Center Fire Main Improvement Project for a cost not to exceed $83,200.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.