Title
Village Water/Sewer and Public Works Facilities Security System - Proposal
History
The Village initiated a security assessment in the fall of 2012. Information was compiled by surveying each department and shaping risk profiles for each facility. An internal Security Committee was then formed to analyze and prioritize security needs, develop an implementation plan, and engage security vendors to determine which products and services best fit the Village security needs. Three firms were initially interviewed to determine which would best meet those needs.
The Security Committee recommended that the Village water infrastructure and related facilities become the first priority for improvements. Funding was established and staff met with the selected firm, Tyco Integrated Security, to evaluate different methods and technologies that would adapt well with the Village's security plan. After the initial review of the plan (File Number 2014-0077) and with input from the Village Board, staff reached out to a second security vendor to provide a proposal that would also adapt to the first phase of the security plan. This firm, Sound Incorporated of Naperville, IL, has successfully completed projects in the past, including the new Emergency Operating Center, and currently works with the Village in a support role for security systems and software.
Sound Incorporated provided a proposal, totaling $141,769, that comprises a similar security solution to that of Tyco Integrated Security. Staff is recommending Sound Incorporated to implement a security system for the Village’s Water and Public Works System Facilities based on the following factors:
* Cost savings of approximately $53,000 over Tyco’s proposal (see attached detail).
* Sound Incorporated has implemented Village security systems in the past and is familiar with the Village’s security infrastructure.
* Sound Incorporated is a licensed systems dealer of the proposed hardware and software and will not be sub-contracting out associated work with these core products.
Due to the sensitivity of this item, details of the equipment staff is recommending were intentionally left out of this agenda item. Should you require additional information, please do not hesitate to contact Norm Johnson or John Ingram for details.
On December 1, 2014, this item was reviewed and approved by the Finance Committee and referred to the Board for approval.
Financial Impact
Funds have been budgeted in Fiscal Year 2014 in the Capital Improvement and the Water and Sewer Funds.
Recommended Action/Motion
I move to approve to waive the bid process.
And
To accept the proposal for a security system solution as proposed by Sound Incorporated of Naperville, Illinois in an amount not to exceed $151,169 ($141,769 with $10,000 contingency).
And
Purchase a computer server to support and host this system from Dell USA of Chicago, Illinois in an amount not to exceed $7,800.