Title/Name/Summary
ITB 20-031 CPAC Vertical Turbine Pump Replacement
History
ITB 20-031 CPAC Vertical Turbine Pump Replacement was issued on 10/01/2020 and closed on 10/15/2020. The project scope includes the replacement of two (2) existing vertical turbine pumps for the Lazy River at the Centennial Park Aquatic Center (CPAC). The new turbine pumps will be more efficient (96% vs 80%) than the existing pumps and require less maintenance overall.
Fifteen (15) vendors fully downloaded the ITB documents and two (2) submitted bids. It should be noted that courtesy emails with information regarding the ITB were sent on two occasions to potential vendors in an effort to obtain as many submittals as possible. Because of a sealed bid environment, none of the bidders knew how many other bidders would bid on the project and thus provided their best-value price to be awarded the bid. The ITB audit report and bid tabulation are attached for reference. The bid totals were as follows:
Robe, Inc.
Vertical Turbine Pump 1 - $41,000.00
Vertical Turbine Pump 2 - $38,700.00
Total Bid Price - $79,700.00
Crossroads Construction, Inc.
Vertical Turbine Pump 1 - $57,200.00
Vertical Turbine Pump 2 - $55,300.00
Total Bid Price - $112,500.00
As the Village has not worked previously worked with Robe, Inc., Staff contacted the three (3) references provided by Robe, Inc. All three (3) references (Chicago, Rockford and Fox Valley Districts) related positive experiences in working with Robe, Inc. and recommended their services. Robe, Inc. is also listed as a pre-qualified contractor by the Illinois Department of Public Health (IDPH) for work at swimming facilities.
It should be noted that the vertical turbine project cannot begin until the IPDH issues a permit for this work. This and three (3) other CPAC permits have been delayed due to issues related to COVID-19. Permits for CPAC projects were submitted to IDPH in April, 2020 and are expected to be returned in 2021.
As such, Staff recommends awarding ITB 20-031 to Robe, Inc. A 10% ($7,970.00) contingency is also requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the contract was signed. This contingency amount will be included in the contract for this project.
The approval of these proposals is now before the Village Board of Trustees for final consideration.
Financial Impact
Funds for this project have been requested in the Fiscal Year 2021 budget in account 283-4005-443150.
Recommended Action/Motion
I move to approve awarding ITB 20-031 CPAC Vertical Turbine Pump Replacement contract to Robe, Inc of Chicago, IL in the amount of $79,700.00 plus a 10% contingency of $7,970.00 for a total amount not to exceed $87,670.00 pending approval of funds in the Fiscal Year 2021 budget;
And,
To allow the Village Manager to approve change orders not to exceed the contingency amount.