Title/Name/Summary
Village Hall Parking Lot Topographic Survey and Parking Lot Reconfiguration Design Engineering
History
As part of the FY 2013 Budget, the Village Board approved the engineering for a roundabout at 147th Street and Ravinia Avenue. The intersection currently operates as an all-way stop control. A roundabout at this location has been contemplated by the Village for a number of years to improve traffic flow as well as providing an opportunity for the Village to aesthetically enhance the intersection. The Village has secured funding from the Southwest Conference of Mayors (SCM) for all phases of this project.
On May 24, 2013, the Village issued a Request for Qualifications (RFQ). Eleven submittals were received on June 10, 2013. Based on the criteria in the RFQ, the submittals were evaluated, rated and three firms were selected for an interview - Strand Associates, HR Green and Baxter & Woodman. Upon completion of the interviews, Strand Associates of Joliet, Illinois was deemed as the best qualified engineering firm for the scope of services requested.
Strand Associates has completed the Phase I Engineering Report which was approved by IDOT and the FHWA on May 8, 2015. In September/October of 2015 Strand Associates was approved to provide Phase II Engineering Design Services. This includes the development of plans and specifications for construction. The plans are nearly complete. Strand and Village Staff are prepared to submit the plans to IDOT for a 2018 letting and construction start.
The current roundabout plan includes the relocation of the Village Hall parking lot entrance south of 147th to a point further south to better line up with the existing parking lot and roundabout improvements. Attached is an exhibit to illustrate the relocation.
With the installation of the roundabout and the relocation of the parking lot entrance, Village Staff requested Strand to prepare a proposal to provide engineering services for the evaluation and potential reconfiguration of the Village Hall parking lot. The services include a topographic survey of the Village Hall parking areas, drainage and pavement condition evaluation of the parking areas. An exhibit is included illustrating the proposed parking lot reconfiguration.
Attached is the proposal from Strand Associates to provide topographic survey and design/construction drawings for the reconfiguration of the Village Hall parking lot.
On June 19, 2017, this item was reviewed by the Development Services Planning and Engineering Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds for this contract are included in the Village's FY 2017 budget - 054-0000-471250 - CP-1029.
Recommended Action/Motion
I move to approve entering into a contract with Strand Associates of Joliet, Illinois in the amount not to exceed $69,900.00 for the Village Hall Parking Lot Topographic Survey and Parking Lot Reconfiguration Design.