Title
Hydrant Flow Testing for Main Capacity - Proposal
History
The Utility Division of the Public Works Department has a multi-year Fire Hydrant Testing and Inspection Program for the approximately 4,000 fire hydrants within the village's service area. This program’s schedule is spread over three years (3 years) of testing and then two years (2 years) off from testing. Approximately 1,500 fire hydrants will be tested each year. This program identifies broken or malfunctioning hydrants, locates possible problems with the distribution system such as closed or broken valves and provides water flow (GPM) information and data to the Fire Protection Districts.
A Request for Proposal (RFP) was advertised on BidNet Direct on Thursday, May 24, 2018. Proposals were opened on Friday, June 8, 2018, at 11:00 a.m. with one (1) submittal.
M.E. Simpson Co. Inc. of Valparaiso, Indiana, submitted the following proposal:
2018 - $47.00/Hydrant
2019 - $48.00/Hydrant
2020 - $49.00/Hydrant
The proposal submitted by M.E. Simpson was thoroughly reviewed for completeness in meeting the requirements of the RFP and references were checked.
M.E. Simpson has previously completed flow testing programs for the Utility Division from 2000 to 2004, 2007 to 2010, and 2013 to 2015. They are very familiar with the village water system and propose utilizing personnel that has previously performed this work in the village in order to provide efficiencies. In addition, should the village approve M.E. Simpson, all data collected could be integrated with existing information from previous flow testing program years providing a fluid history of the work over the past 13-15 years. The information proposed to be collected is already established through the existing GIS system. As an added benefit, M.E. Simpson has developed a digital format that is easily accessible through their online web based hydrant record database. It is recommended to accept the proposal from M.E. Simpson for Hydrant Flow Testing for Main Capacity for years 2018, 2019 and 2020.
On June 18, 2018, this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds are available in the amount of $75,000 for FY2018 in account 031-6002-442750. Funding for the years 2019 and 2020 are pending board approval.
Recommended Action/Motion
I move to approve accepting the proposal from M.E. Simpson Co. Inc. of Valparaiso, Indiana, for Hydrant Flow Testing for Main Capacity at a cost of $47.00/Hydrant for 2018, $48.00/Hydrant for 2019 and $49.00/Hydrant for 2020 at a total cost not to exceed the Board approved budgeted amount.