Title
Centennial Park West Vantage Production Group Change Order #2 and Contract Amendment A
History
On March 18, 2024, the Village awarded a three-year contract (Legistar #2024-0203) to Sound Works dba Vantage Productions Group (Vantage) to provide lighting, sound, truss, rigging and other stage equipment and labor for the Centennial Park West (CPW) Concert Series for 2024, 2025 and 2026.
This included a cost not to exceed $88,950 plus a contingency of $2,669 for 2024 and the Board approved budgeted amounts for 2025 and 2026. $100,000 Is budgeted for sound and lights production for the CPW Concert Series in 2025.
The 2025 Centennial Park West Concert Series includes Pablo Cruise, Ambrosia and Firefall on July 12, Lynyrd Skynyrd on August 8, and Trace Adkins on August 30.
Artist riders (attached) include production requirements above those projected in the original contract award to Vantage. These are specific non-negotiable artists production requirements expected by Artists as a part of the performance production. These demands result in the need to amend the contract with Vantage.
Additionally, a new event series titled Centennial Park West Presents has been introduced for summer 2025. This includes six dates featuring unique free events on each date. These include Food Trucks & Touch a Truck Night, June 12, Elvis Night, June 26, British Invasion, July 17, Woodstock 69 Revisited July 24, Back-to-School Night August 14 and Country Market/Rock and Roll Car Show September 13.
British Invasion will feature the return of American English to Orland Park, along with Rolling Stones tribute band Rocks Off. Woodstock 69 revisited will include tribute bands Axis (Jimmy Hendrix tribute), Soul Sacrifice (Santana tribute) and Creedence Revived (Creedence Clearwater Revival tribute). The production requirements for these artists require professional sound and lights production.
On April 21, 2025, the Board approved a budget amendment of $26,175 for camera equipment and operation services for events held at Centennial Park West events in 2025. Additionally, the Board approved a budget amendment of $155,975 in support of artist performance fees and production requirements for the CPW Concert Series and Centennial Park West Presents Thursday events.
Staff seeks approval to execute Contract Amendment A (attached) and Change Order #1 (attached) in the amount of $32,800 plus a contingency of $5,000 for unforeseen circumstances that might arise, for a total contract not to exceed amount of $137,800 for equipment and rental services based upon artist’s riders for the CPW Concert Series and to provide professional audio services for the July 17 and 24, 2025 CPW Presents concerts.
Financial Impact
$100,000 is budgeted in 1009220 444500 for the Centennial Park West Concert Series. A budget amendment of $182,150 was approved on April 21, 2025, in support of the CPW Concert Series and CPW events.
Recommended Action/Motion
I move to approve and authorize the execution of Change Order #1 and Contract Addendum A to the original contract dated March 18, 2024 with Sound Works dba Vantage Productions Group of Lemont, IL for sound and light services for the 2025 Centennial Park West Concert Series and 2025 Centennial Park West Presents events to increase the total not to exceed contract amount by $32,800 to $132,800, plus a contingency of $5,000 for unforeseen circumstances that may arise for a total not to exceed contract amount of $137,800 for equipment and rental services as outlined in the Proposal dated April 25, 2025;
AND
To authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.