Title
143rd Street and LaGrange Road Watermain Relocation Environmental Oversight
History
On March 3, 2009, V3 Companies of Illinois was awarded a contract to provide Professional Construction Management Services for a scope of work that had been developed by Village Staff to include “professional civil engineering services for the completion of the proposed intersection improvement at 143rd Street and LaGrange Road in the amount of $835,700. Purchase Order 52393 was provided shortly thereafter to the vendor for the value of the award. Included within the original scope of services document dated February 18, 2009, were three construction project management scopes of services including - Pre-construction, Construction Management and Project Close-out Phases.
On March 15, 2010, a Notice to Proceed was provided to V3 for Task Order Number 1 to provide Construction Management services germane to the original scope of work in the amount of $139,552 to provide a clear understanding of the effort anticipated. These fees represent anticipated costs to be incurred by the Village to provide professional engineering services for the three project phases noted above as the fees are directly related to the watermain relocation construction work awarded under a separate contract to Brothers Asphalt. These fees identified within Task Order Number 1 are a portion of the total fees awarded by the Board in March 2009, for overall construction management.
In anticipation of the excavation of soils within the watermain relocation project site that are believed to be contaminated as a result of spills and/or leaks from prior uses of adjacent properties involving petroleum products, Staff requested that V3 develop and provide a scope and fee proposal to provide Environmental Oversight and Management for the watermain relocation project in those areas where known or suspected contaminated soils may be found, as the original scope did not anticipate the need for Environmental Oversight and Management services. On March 1, 2010, a revised proposal was received from V3 for the requested services that have been proposed to be provided to ensure that all work undertaken by the watermain contractor meets the environmental requirements related to the discovery, excavation, transport and disposal of contaminated soils.
On March 15, 2010, following negotiations with V3 regarding scope and fees related to the anticipated Environmental work, V3 finalized their proposal for anticipated work in an amount not to exceed $20,000 for Task Order 2.
At this point, there is no request being made for additional funding for Purchase Order 52393 for the fees associated with Task Order Number 2 (Task Order Number 1 germane to original scope). These fees are a partial allocation of the total construction management engineering services fees envisioned to be required for the 143rd Street and LaGrange Road Intersection Improvement project.
As additional construction management efforts are undertaken during the course of this intersection improvement project, additional Task Orders will be presented for consideration which may include a request for additional funding.
On April 5, 2010, this item was reviewed and approved by the Public Works and Engineering Committee and referred to the Board for approval.
Financial Impact
Funding for this Task Order work is included within the previously awarded construction management contract purchase order (P.O. 52393). Approval of Task Order Number 2 does not affect the current upper limit of compensation for P.O. 52393, currently approved at $835,700.00.
Recommended Action/Motion
I move to approve the professional engineering services fee to provide Environmental Engineering Oversight and Management to V3 Companies, Ltd. of Woodridge, Illinois, in an amount not to exceed $20,000 of the existing purchase order.