Title/Name/Summary
2023 Sanitary Sewer Rehabilitation and Construction Oversight
History
The Metropolitan Water Reclamation District of Greater Chicago (MWRD) governs the Village’s sanitary sewer system. MWRD requires sanitary sewer systems that discharge into MWRD facilities to implement measures to reduce excessive Infiltration and Inflow (I&I) from entering the system.
In 2015, the Village selected RJN Group, Inc., of Joliet, Illinois (RJN) as the consultant to provide assistance in developing and implementing a Village-wide Comprehensive Sanitary Sewer Evaluation and repair program in order to meet the MWRD requirements for the Inflow and Infiltration Control Program (IICP).
In 2016, RJN conducted comprehensive flow monitoring for the Village sanitary sewer system. Based on those results, three (3) sewer basin areas came up as the highest priority. One (1) of these basins was also identified as the Short-Term High Priority Area and was submitted to the MWRD for the IICP. Through several testing and inspection programs over the past years, RJN and staff have identified “high priority” defects requiring rehabilitation or repair. RJN assisted Village staff with the development of a list of recommended repairs to begin a multi-year sanitary sewer system rehabilitation to meet MWRD compliance.
ITB 23-044 for the 2023 Sanitary Sewer Rehabilitation Program work was published on BidNet Direct on May 19, 2023, and closed on June 7, 2023. The work will consist of the rehabilitation of approximately seven thousand ten (7,010) linear feet of eight to fifteen inch (8” to 15”) sanitary sewer cleaning and televising with cured-in-place lining; air testing and grouting of one hundred fifteen (115) mainline; protruding tap removals; and one hundred ninety (190) lateral joints from 8” to 18”, and fifteen lateral televising. The contractor shall provide all supervision, labor, equipment, and materials to complete this project.
Through BidNet, seven (7) vendors were sent a courtesy email. Eighteen (18) vendors downloaded all of the bid documents, and four (4) bids were submitted for consideration. Bids were opened publicly and evaluated for completeness by the Finance Department at 11:00 a.m. on Wednesday, June 7, 2023. A summary of the proposals is below.
National Power Rodding Corp of Chicago, IL - $452,557.50
Visu-Sewer of Pewaukee, WI - $460,615.00
Hoerr Construction Inc. of Goodfield, IL - $564,384.00
Insituform Technologies of Chesterfield, OH - $696,538.50
Village staff and RJN reviewed the bid submittals, and are recommending National Power Rodding, of Chicago, Illinois, the lowest bidder, be awarded the 2023 Sanitary Sewer Rehabilitation Project in an amount of $452,557.50, plus a 10% contingency of $45,255.75, for a total cost of $497,813.25. RJN Group and the Village both have positive past experiences working with National Power Rodding on sanitary sewer rehabilitation projects.
In addition, to ensure the work is completed according to contract specification, RJN Group has submitted a proposal for Professional Engineering Services - 2023 Sanitary Sewer Rehabilitation Construction Oversight Services with a scope including contractor oversight and contract management (see attached proposal) in an amount not to exceed $49,800.00.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funds are available for this project in the FY2023 Water and Sewer budget account 5008160-470500. This project has come in at the FY23 budgeted amount.
Recommended Action/Motion
I move to approve the bid for the 2023 Sanitary Sewer Rehabilitation Project from National Power Rodding, of Chicago, Illinois for $452,557.50 plus 10% contingency of $45,255.75 for an amount not to exceed $497,813.25;
AND
Approve the proposal from RJN Group, Inc., of Joliet, Illinois for Professional Engineering - 2023 Sanitary Manhole Rehabilitation Project Construction Oversight Services in an amount not to exceed $49,800.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.