Title
143rd Street Metra Station Facility Maintenance Project
History
The Village of Orland Park has three (3) commuter train facilities that are serviced by Metra’s Southwest Service Line: 143rd Street, 153rd Street, and 179th Street Metra Stations. The Village and Metra have individual agreements for each facility as it relates to maintenance, operations, and parking. Agreements related to the 143rd Street Metra Station are attached for reference.
In 2024, the Public Works Department contracted with Williams Architects to complete a Facility Condition Assessment of all three (3) Metra facilities, the intent of which was to determine the overall condition of each building inclusive of roofing, exterior walls, exterior doors and windows, interior finishes, and site conditions.
Subsequently in 2025, based on the “143rd Street Metra Station Facility Condition Assessment”, the Public Works Department budgeted to complete interior and exterior building maintenance projects at the 143rd Street Metra Station.
The scope of work of the 143rd Street Metra Station Facility Maintenance Project can be broken into two (2) categories: interior and exterior work. Interior work includes painting doors, door frames, washrooms, a vendor room, a ticket agent room, a waiting room, along with drywall repairs. Exterior work includes cleaning/repainting/restaining of the building exterior, the repair of any damaged wood siding/facia/soffit, and tuck pointing. While additional building maintenance is still needed at the 143rd Street Metra Station, Public Works believe this scope of work is an appropriate first step towards keeping the building in good condition.
Cooperative Purchasing / Contracting Programs
The Village utilizes a variety of cooperative programs (e.g. Omnia, Sourcewell, HGACBuy, State of Illinois Joint Purchase Program) to obtain proposals for goods and services. While not always the chosen approach, cooperative purchasing simplifies the procurement and service process for public agencies by allowing them to purchase through existing contracts negotiated by other public agencies. In other words, cooperative purchasing contracts have already gone through a competitive solicitation, evaluation process and been awarded to a supplier. The benefits of cooperative purchasing for public agencies include reduced procurement costs, greater time efficiency and the ability to obtain value-add and higher-quality products and services at industry-leading pricing.
For further reference, additional information regarding cooperative purchasing has been included as supporting documentation.
Midwest Mechanical, a participant in the joint purchasing program Omnia Partners Contract #159053, submitted a proposal to complete the 143rd Street Metra Station Facility Maintenance Project. A summary of the proposal is provided below:
Proposal Summary
Interior Work: $14,095.00
Exterior Work: $100,445.00
Total: $114,540.00
As such, based on price and company qualifications, staff recommends approving the proposal from Midwest Mechanical Group, Inc. for $114,540.00. A contingency of $11,454.00 is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposals are signed, for a total contract price not to exceed $125,994.00.
Financial Impact
Funding in the amount of $100,000.00 in account 5500000-470100 was budgeted for Metra Station “Buildings and Building Improvements”. An additional $50,000.00 is available in account 5500000-443630 that was originally planned for Metra parking lot maintenance but is not needed this year.
Recommended Action/Motion
I move to approve the participation in joint purchasing cooperative Omnia Partners pursuant to Contract #159053 and authorize the approval and execution of a vendor contract with Midwest Mechanical Group, Inc. for the 143rd Street Metra Station Facility Maintenance Project based on Midwest Mechanical Group, Inc’s proposal 2025041600 dated April 16, 2025, for a total of $114,540.00 plus a $11,454.00 contingency for a total not-to-exceed contract price of $125,994.00;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders related to the contract within the authorized amount.