Title/Name/Summary
2025 Road Improvement Program Construction Management - Award
History
The 2025 Neighborhood Road Improvement Program (“NRIP”) encompasses the maintenance and reconstruction of various roadways and streets throughout the Village. This project was solicited in 2024 for the 2024 - 2026 Road Improvement Program. The program is primarily guided by the recommendations of the Village’s pavement management consultant, Applied Research Associates (ARA), in collaboration with Public Works staff’s extensive knowledge of Village roadways. Since 2015, the NRIP has been managed by Public Works staff, with the assistance of a consulting engineering firm. Baxter & Woodman Consulting Engineers provided consulting services from 2015 to 2021, while HR Green Consulting Engineers assumed this role from 2022 to 2024.
To facilitate the construction management for the various activities within the 2025 NRIP, staff solicited proposals for 2025 Road Improvement Program Construction Management services from the Village’s prequalified list of consulting engineering firms on December 2, 2024. The request was made to the four (4) firms listed below. All firms were provided with the same scope summary and minimal proposed requirements.
Since technical capabilities is the most important part of the job, the minimal requirements were:
1. Resident Engineer (RE) with eight (8) years of roadway construction experience on site full-time and a baccalaureate degree in Engineering from an ABET accredited University.
2. Any assistant to the Resident Engineer or Engineering Technician needs to be enrolled in a Civil Engineering program or graduated from an ABET accredited University.
3. Resumes for all proposed personnel must be submitted for review as part of the consultant’s proposal.
Along with technical capabilities, other factors evaluated were past experience and cost.
The summary of proposed prices is:
Christopher B. Burke, Engineering, LTD. (CBBEL) $277,700.00
Baxter & Woodman, Inc. - $290,900.00
V3 Companies, Ltd. $295,912.00
HR Green, Inc. - $320,000.00
Christopher B. Burke’s proposal did not meet our requirements because they failed to include any information regarding the RE assigned to the project. Each proposal also included number of hours expected to be on job and their proposal contained the highest cost per hours. If for some reason the project was delayed and additional hours were needed, the Village would be charged this higher rate.
Baxter & Woodman did not meet our requirements because the RE did not have the required eight (8) years of roadway construction experience. The firm’s selection of a lower qualified applicant would require a higher cost if they met the criteria.
V3’s proposal did not meet the requirement of the RE possessing eight (8) years of roadway construction experience and a degree from an accredited ABET University. The firm’s selection of a lower qualified applicant would require a higher cost if they met the criteria.
HR Green, Inc. (“HRG”) provided all the requested information, including an RE with extensive experience to handle a project as large as the Village of Orland Park.
HRG is a firm that has established a proficient and professional relationship with the Village for several years. This firm has provided exceptional construction management services in previous years to augment Public Works management of infrastructure improvements and inspections.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same evening.
Financial Impact
Funding for this professional service is annually accounted for by Public Works as part of the road improvement program. Funds are available in Capital Improvement account 3008020-432500.
Recommended Action/Motion:
I move to approve the waiver of the competitive bid process and approve and authorize the execution of a Professional Services Agreement between the Village of Orland Park and H.R. Green Inc., as the lowest qualified responsive solicited proposal for the 2025 Neighborhood Road Improvement Program construction management for a total not-to-exceed contract price of $320,000.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.