Title
Athletic Field Fence Installations
History
In 2019, the Parks Department contracted with Studio GC to perform an assessment of Village parks, athletic fields and playgrounds. The assessment graded Village Square
Park at a value of 2.00 indicating the "park is in need of upgrades/renovations". The current baseball field has outdated backstop fencing only. Adding sideline, dugout and home run fencing, along with replacing the backstop with vertical fencing would make this heavily used field more desirable by creating a 90' field.
The Park assessment also specifically notes that at Ishnala Woods Park, the "playing fields are deteriorated and verging on unsafe conditions with fencing at sport areas". The current field is a fully grass field with dirt bases and pitcher area. Adding sideline, dugout and homerun fencing, along with replacing the backstop with vertical fencing, will make this field safer and more useable.
Phase II improvements to the John Humphrey Complex were completed in early fall 2020. As a part of becoming a high caliber, competitive complex, each field needs home run fencing which facilitates true baseball play. Without fencing, the field is less attractive to older age groups. Fencing keeps the ball in play preventing ground ball homeruns which are not a normal part of the game. Adding this fencing to fields 1 & 2 at the JHC will continue improvements of this complex into a premiere baseball/softball complex.
On October 6, 2020, the Board of Trustees approved rejecting a bid received as a part of RFP 20-017 after only 1 bid was received. Staff seeks approval to waive the bid process and accept three competitive quotes for these fencing projects.
Attached, please find quotes from America's Backyard Fencing and Decking, Peerless Fence, Inc. and Action Fence Contractors, Inc. for the installation of home run fencing, backstops, and sideline fencing at both Village Square and Ishnala Woods Park as well as vinyl coated homerun fencing for fields 1 and 2 at the John Humphrey Complex.
The quality of materials and warranties proposed by each of the contractors are comparable and match fencing utilized at other Village parks. As such, staff recommends approving the project be awarded to America’s Backyard Fencing and Decking for an amount not to exceed $99,020.00.
America’s Backyard Fencing and Decking
Village Square Home run Fencing - $34,260.00
Ishnala Woods Fencing - $31,470.00
John Humphrey Homerun Fence Fields 1 & 2 - $33,290.00
Total: $99,020.00
Peerless Fence Inc.
John Humphrey Homerun Fence Fields 1 & 2 - $37,500.00
Village Square Homerun Fencing - $42,600.00
Ishnala Woods Fencing - $41,000.00
Total: $121,000.00
Action Fence Contractors, Inc.
John Humphrey Homerun Fence Fields 1 & 2 - $44,490.00
Village Square Homerun Fencing - $60,420.00
Ishnala Woods Fencing - $57,140.00
Total: $162,050.00
Financial Impact
Funds are available in 283-4003-443250.
Recommended Action/Motion
I move to approve waiving the bid process;
And,
I move to approve America’s Backyard Fencing and Decking of Joliet, IL for the installation of fencing at Village Square Park, Ishnala Woods Parks and the John Humphrey Complex for an amount not to exceed $99,020.00.