Title
FY2025 Budget Amendment #3 – 2024 Rollovers
History
A detailed spreadsheet (by fund) reflecting budget adjustments is attached.
Project Rollovers
Several projects were anticipated to be completed during 2024 but were delayed for a variety of reasons. There is no overall increase in Village spending, as this spending was projected to have occurred in 2024. All items listed have been reviewed to ensure that the funds have not in fact been spent in 2024. The delay of this rollover amendment was due to focus on completing the 2024 audit.
Addition of New Positions
A few changes were made to our current staffing in conjunction with the adopted salary ordinance amendments. This budget amendment reflects those changes. Those changes include:
- Addition of one (1) Quality Assurance Supervisor. This position would be an “outside” position, meaning this person would spend the bulk of their time outside of the office. This person will be responsible for successfully scheduling, inspecting, and reporting on work performed by contractors and Public Works and Parks and Recreation staff and will provide quality assurance on performance of contracts and technical assistance and expertise. This new position is meant to assist the Village in meeting its mission by proactively addressing customer complaints by anticipating and resolving potential issues, such as park, field, facility and street plowing conditions before they escalate into formal complaints. This approach will focus on identifying and addressing customer needs and concerns before they become problems, ultimately leading to increased customer satisfaction. The QAS would be supervised by the Assistant Public Works Director.
- Addition of one (1) Electrical Maintenance Technician, AFSCME. The purpose of this position is to address unmet electrical maintenance needs. Currently, there is no permanent backup to the existing staff member responsible for this work. The new EMT would primarily perform routine maintenance on a wide range of equipment/components, such as streetlights, message boards, generators, and Police cameras. This position would also conduct other maintenance duties, including snow and ice removal. The EMT would be supervised by the Street Supervisor.
- Addition of one (1) Development Services Representative, IUOE
- Elimination of one (1) part time Administrative Assistant.
Taste of Orland
A budget amendment in the amount $41,263.38 is required to fund expenses above what the 2025 Taste of Orland Park budget. The Taste budget was devised during the 2024 budget process. At that time, the Taste was slated to take place at Centennial Park West. Moving the Taste to the Village Green resulted in both added expenses and savings.
Expense Added
- Generator Rentals: $13,208
- Stage Rental: $15,000
- Fencing: $8,380
- Community Stage: $9,825
- Awards: $1,550
- Master of Ceremonies & Judges: $175
- Sound/lights: $6,300
- Live Band Karaoke: $1,800
- Dance Floor: $1,077.56
- Cleaning: $1,100.50
- Gate staffing: $4,786 above budget
- Tent/table/chair rentals: $13,948
Savings/reduced costs were realized as detailed below totaling $34,922.28
- Marketing ($3,391.84)
- Electricity ($2,500)
- Postage ($200)
- Entertainment Services ($2,500)
- Online Services: $70
- Other Services ($3,964.40)
- Porta-potty Rentals ($1,970)
- Office Supplies ($25)
- Printing & Stationary ($6,634.09)
- Domestic Supplies ($2,800)
- Food & Meals ($800)
- Uniforms ($1,566.95)
- Marketing & Promotions ($4,000)
- Other General Supplies ($3,000)
- Restoration & Ground Supplies ($1,500)
Property Acquisition
17101 Wolf Road PIN 27-29-300-034 is a 5.95 acre piece of property on the east side of Wolf Road, currently located in unincorporated Cook County. The property was previously utilized for s school bus storage lot. Most recently there was an application for special use permit that would allow a car repossession lot. The property currently has a gravel parking lot and small office building with a former auto shop. The Village intends to restore the property to its natural condition as the property currently lies in the floodplain and floodway. The Village negotiated a purchase agreement in the amount on $1.3 million.
Financial Impact
The attached spreadsheet identifies the budget impact.
Recommended Action/Motion
I move to approve net expenditure increases in the General Fund $629,745.92, increase Capital Improvement Fund expenditures by $9,082,048.03, Recreation & Parks Fund expenditures by $124,390.22, and Water & Sewer Fund expenditures by $898,909.47 in a total amount of $10,735,093.64 as detailed on the FY2024 Budget Amendment #3.