Title/Name/Summary
2022 ICON Pavilion Purchase
History
The FY2022 Public Works Department budget includes funding for the purchase and installation of park pavilions. Pavilions provide a place in the shade for residents to congregate, watch their children play, or enjoy lunch. Park pavilions are typically located in close proximity to a playground. The Village currently has forty-six (46) pavilions located throughout the Parks system.
A total of six (6) pavilions are proposed for installation in 2022. While Public Works staff recommends that the pavilions are installed at Quintana, Perminas, Emerald Estates, Bill Young, Grasslands and Equestrian Parks, the ultimate location of the pavilions will be discussed and approved at the January 4 and February 1, 2022 Recreation Advisory Board (RAB) meetings. Residents will be invited via letters, social media, and the Village’s website to participate in the discussions regarding the pavilion locations.
As in years past, the pavilions would be purchased via the GoodBuy Purchasing Cooperative, which provides a 10% discount on pavilions. To avoid further increases in pavilion costs, which have already increased 35% since 2021 due to rising steel prices (up from $13,371.20 per pavilion in 2021 to $18,116.67 currently), the Public Works Department requests approval to purchase the pavilions prior to final park location approval from the RAB.
Proposal
A co-op proposal for the pavilions described above was provided by Parkreation Inc, of Prospect Heights, IL, who is the local vendor for ICON Shelters. Pricing of the pavilions is based according to Good Buy Contract # 21-22-9B0000 Addendum #2. The proposal cost includes stamped engineering drawings and delivery costs. The total proposal cost is $108,700.00. Once delivered, staff from the Natural Resources and Facilities Division of the Public Works Department will complete the necessary site work and install the pavilions.
As such, staff recommends awarding the purchase and delivery of six (6) park pavilions as described above to Parkreation Inc, of Prospect Heights, IL via the Good Buy contract # 21-22-9B0000 Addendum #2.
Financial Impact
Funds for park pavilions were budgeted for in FY2022 and will be available in Public Works account 010-1700-470800.
Recommended Action/Motion
I move to approve the use of Good Buy Contract # 21-22-9B0000 Addendum # 2;
AND
Approve the proposal submitted by Parkreation Inc, of Prospect Heights, IL via Good Buy Contract # 21-22-9B0000 Addendum #2 for the purchase and delivery of ICON park pavilions for an amount not to exceed $108,700.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.