Title
Large Water Meter Testing - Proposal
History
There are currently 729 large water meters ranging in size from 1-1/2” to 8” within the Village-maintained water system. The Utility Division of the Public Works Department last conducted large meter testing between 2004 and 2007. To minimize unaccounted-for-water loss, the American Water Works Association recommends testing large water meters at a minimum of every four years.
Legal notice for Request for Proposals for Meter Testing was placed in the SouthtownStar Newspaper on Friday, July 26, 2013. Two (2) proposals were received for processing (copies attached). The sealed proposals were opened on Friday, August 9, 2013. After review, it has been determined the low bidder which meets all qualifications is M.E Simpson Co., Inc. of Valparaiso, Indiana. Their costs, which are the same for daytime and after hours testing are: $195 for 1-1/2”, $225 for 2” - 3” and $245 for 4” to 6” for fiscal years 2013 and 2014 and $200, $230 and $250, respectively, for fiscal year 2015. If a meter fails a test due to mechanical error, M.E. Simpson Co. will repair the meter and charge the Village the manufacturer's list price of the replacement parts, plus 5%. The total number of meters tested and repaired annually will be based on the Board approved budgeted amount. There is currently $145,000 available for meter testing in 2013.
On August 19, 2013, this item was reviewed by the Public Works and Engineering Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds are available in account #031-6002-443299 for this work.
Recommended Action/Motion
I move to approve accepting the proposal from M.E. Simpson Co., Inc. of Valparaiso, Indiana, for the testing of large water meters at a cost of $195 for 1-1/2”, $225 for 2” to 3”, and $245 for 4” to 6” for fiscal years 2013 and 2014 and $200, $230, and $250, respectively, for fiscal year 2015,
and
Approve the repair of large water meters at a cost of the manufacturer's list price of replacement parts, plus 5%.