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File #: 2024-0693    Version: 0 Name: Phase III Construction Engineering Services - 94th Avenue - Change Order #1
Type: MOTION Status: PASSED
File created: 9/9/2024 In control: Board of Trustees
On agenda: 9/16/2024 Final action: 9/16/2024
Title: /Name/Summary Phase III Construction Engineering Services - 94th Avenue - Change Order #1
Attachments: 1. Local Public Agency Amendment #1, 2. Local Public Agency Engineering Services Agreement

Title/Name/Summary

Phase III Construction Engineering Services - 94th Avenue - Change Order #1

 

History

Back in 2022, the Southwest Conference of Mayors approved the resurfacing of 94th Avenue from 151st Street to 159th Street as part of the Surface Transportation Program Urban (STP-U). STP-U funds local road projects using 80% federal funds and 20% local funds. The resurfacing project was funded and completed in 2023. 

 

The Illinois Department of Transportation (IDOT) funds the construction portion of the project, and invoices the Village for the 20% of the construction cost, which is the local matching portion. The Village funds the Phase III engineering services portion, and invoices IDOT upon completion for the 80% federal portion. HR Green, Inc. was awarded the Phase III engineering services portion (see 2022-0741).

 

In May 2024, IDOT submitted Amendment #1 for approval, which consisted of additional Phase III costs to cover additional necessary hours for construction oversight because IDOT updated the quality assurance guidelines for hot mix asphalt which required additional site visits, final inspection, final documentation, and project closeout. Therefore, a change order is being requested to address the additional $20,000 Amendment #1 authorized, and the Village will invoice IDOT for $16,000.

 

Financial Impact

Funding is available in account 3008020-432500 for this change order. The current $115,160.00 would be modified to $135,160.00. The Village will fund the additional Phase III Engineering services portion, and invoice IDOT as a reimbursement upon completion for the 80% federal portion.

 

Recommended Action/Motion

I move to approve Change Order #1 to increase the amount of the Village’s existing agreement for Phase III Construction Engineering Services - 94th Ave Construction Management with HR Green, Inc. of New Lenox, Illinois to add $20,000 in additional funds to the contracted amount of $115,160.00 for a new not-to-exceed amount of $135,160.00;

 

AND

 

Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.